Executive Administrative Assistant

About the Company and Role

Orchestrate Consulting Group partners with verified employers to connect job seekers with opportunities aligned to their career goals, standing apart from staffing firms by curating roles from trusted companies. Quest, an esteemed IT management software provider, offers extensive solutions to complex IT challenges and serves some of the industry's most demanding customers. Known for its customer-centric approach, Quest provides an environment rich with opportunity for professional growth.

We are looking for a dedicated Executive Administrative Assistant to support our Chief Revenue Officer. The position will initially have a 90-day evaluation period, after which, based on mutual suitability and performance, it is expected to convert to a full-time role. The role is stationed in Austin, Texas.

Key Responsibilities

• Provide comprehensive administrative and clerical support including preparing correspondence, reports, and presentations.
• Manage and organize executive calendars efficiently.
• Coordinate travel arrangements and process expense reports for executives.
• Offer daily, ad hoc support to executives and their direct reports based in Austin.
• Assist in onboarding processes for new employees within the executive leadership team.
• Develop content for executive presentations.
• Plan and coordinate quarterly events and meetings.

Required Qualifications

• A minimum of five years in executive administrative roles.
• Proficient with advanced MS Office applications; familiarity with AI tools is a plus.
• Experience using Concur for expense management, travel booking, and invoicing.
• Strong skills in writing, analysis, and problem-solving.
• Professional demeanor with a positive attitude.
• Excellent time management and organizational capabilities.
• Effective communication and interpersonal skills.
• Availability to work from the Austin office approximately one week per month.

Preferred Experience

• Previous support of executives in technology, enterprise software, or SaaS sectors.
• Experience assisting front office or go-to-market leadership.
• Ability to operate in complex, global, high-tech environments and anticipate executive needs.
• Comfort with the fast-paced culture and terminology of enterprise software businesses.
• Willingness to provide flexible support outside normal hours to accommodate international travel.

Equal Employment Opportunity Statement

Quest is an equal opportunity employer committed to maintaining a workplace free from discrimination and harassment. All employment decisions are based on merit and business needs without regard to legally protected characteristics. Quest encourages applicants of all ages to apply and will not tolerate discrimination in any form.

Important Applicant Notice

Applicants should be cautious of fraudulent offers and apply only through the official Quest career portal. Communication from Quest recruiters will always come from an @quest.com email address, and no communication will come via third-party apps or text messaging.