नोकरीचे वर्णन

Role overview

We are seeking an Executive Assistant based in India to support senior leadership in a remote-first, fast-growing environment. This role acts as a dependable operational partner, helping leaders stay focused on high-priority work by managing schedules, communications, coordination, and day-to-day execution.

The position is broader than a standard admin role. It calls for sound judgment, strong organization, initiative, and a hands-on approach to keeping projects, communication, and internal processes moving efficiently across teams and stakeholders.

Key accountabilities

Own complex executive calendars, arranging meetings across time zones while safeguarding focus time and priority work.
Prepare for internal and external meetings by organizing agendas, materials, documentation, and post-meeting follow-ups.
Manage executive inboxes by sorting messages, drafting replies, prioritizing communication, and ensuring nothing important is missed.
Create meeting notes, action items, and progress updates that help leaders make informed decisions.
Arrange domestic and international travel, including schedules, lodging, and related logistics when needed.
Handle sensitive and confidential information with care, professionalism, and accuracy.
Monitor executive priorities, company initiatives, projects, and action points so deadlines stay on track.
Help different teams stay coordinated and aligned on deliverables and objectives.
Support documentation, reporting, presentations, and improvements to internal processes.
Plan leadership meetings, company events, and operational activities.
Keep records, resources, and documentation systems organized and easy to use.
Serve as a communication link between executives, internal teams, clients, partners, and other external stakeholders.
Assist with administrative work such as expense tracking, invoice coordination, and broader business operations support.
Look for ways to streamline workflows, improve efficiency, and strengthen operating processes.

Requirements

At least 3 years of experience supporting founders, executives, senior leaders, or other high-level stakeholders.
Background in an Executive Assistant, Executive Operations Associate, Operations Coordinator, or similar role.
Strong planning, organization, and time-management skills, with excellent attention to detail.
Clear written and spoken English communication.
Ability to manage competing demands and adjust quickly when priorities change.
Strong problem-solving ability and confidence working independently.
Professional judgment, discretion, and comfort handling confidential information.
Experience managing calendars, meetings, and stakeholders across multiple time zones.
Comfort using tools such as Google Workspace, Microsoft Office, Slack, Notion, Zoom, or similar productivity platforms.
Experience with startup founders, technology companies, SaaS businesses, or other high-growth environments is an added advantage.
Familiarity with AI productivity tools such as ChatGPT, Claude, or comparable platforms is a plus.
Ability to work US business hours or align with executive schedules.

Benefits

Work fully remotely from India with flexibility.
Receive a competitive compensation package.
Work closely with executive leadership on meaningful, high-impact work.
Opportunity for a long-term career path in a growing organization.
Gain exposure to startup operations, business strategy, and cross-functional collaboration.
Build deeper expertise in executive operations and leadership support.
Be part of a flexible remote culture built on trust, ownership, and measurable impact.

Application and hiring process

This role is posted on behalf of a partner company, which is responsible for handling applications and the next stages of the process. Applications are reviewed through an AI-assisted matching process designed to assess fit against the role’s core requirements. The most suitable candidates are then shared with the hiring company, and the partner’s internal team manages interviews, assessments, and final hiring decisions.

Data privacy and AI notice

By submitting an application, you agree that Jobgether may process your personal data to evaluate your candidacy and share relevant information with the employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws, including GDPR. You may request access, correction, deletion, or objection at any time.

AI tools may also be used to assist parts of the hiring workflow, such as reviewing applications, analyzing resumes, and checking responses for inconsistencies or verification signals. These tools support the recruitment team but do not replace human judgment, and final hiring decisions are made by people.

Executive Assistant