Executive Assistant

About Fonterra

Fonterra Te Mātāpuna is a global dairy cooperative owned by New Zealand farmers, dedicated to fostering an inclusive environment where employees can be themselves, focus on growth, and contribute meaningfully to positive change.

Role Overview

The Executive Assistant position supports the Chief Growth & Strategy Officer, providing essential organizational and administrative aid to a leader who operates between Auckland and Chicago. This pivotal role demands managing complex schedules, coordinating critical meetings, facilitating internal communication, and maintaining smooth governance processes to enable impactful leadership.

Key Responsibilities

• Proactively manage complex calendars, inboxes, travel arrangements, and priorities across multiple time zones.
• Organize leadership meetings including agenda preparation, documentation, action tracking, and follow-ups.
• Support routine leadership events, planning cycles, internal communications, and related activities.
• Develop and sustain strong working relationships with both internal stakeholders and external contacts, acting as a dependable liaison.
• Oversee governance and meeting procedures ensuring efficiency and effectiveness.
• Handle confidential information with utmost professionalism and discretion.
• Assist with administrative and operational tasks that enhance team productivity.
• Identify and implement improvements to existing processes to streamline workflows.

Candidate Profile

• Experienced in providing executive or senior-level administrative support within a complex organizational setting.
• Highly organized with excellent prioritization skills to thrive in fast-paced environments.
• Strong verbal and written communication abilities.
• Skilled in coordinating meetings, governance activities, and leadership programs.
• Reliable in managing sensitive and confidential information respectfully.
• Adept at stakeholder engagement and relationship management.
• Preferably experienced supporting senior leaders operating across various global locations and time zones.
• Proactive, adaptable, and customer-oriented mindset.

Values and Culture

Fonterra upholds core values including Good Together, Better Every Day, and Every Drop Counts, promoting inclusivity and diversity to foster innovation and better decision-making. Applications are encouraged from individuals of all backgrounds, identities, and abilities, with a commitment to accommodating accessibility needs during recruitment.

Employee Benefits

• Competitive and fair compensation.
• Comprehensive health and well-being programs including medical and mental health support.
• Professional growth and development opportunities.
• Career advancement assistance.
• Flexible work-life balance options, including potential for hybrid arrangements.
• Recognition and reward for employee contributions.
• Support for community engagement and cultural connection.

Application Details

Applications close at midnight on 4th August. Candidates are invited to bring their whole selves and contribute to a better future with Fonterra.