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About the Role

Our client, a prominent leader in the finance industry, is seeking an experienced Executive Assistant to join their expanding team in Tampa, FL. This position offers an annual salary between $85,000 and $115,000, commensurate with experience, along with eligibility for bonuses. The successful candidate will play a critical role supporting the Managing Partner during a dynamic growth phase, functioning as a trusted business partner who facilitates executive priorities and streamlines daily operations beyond conventional calendar management.

Key Responsibilities

Deliver comprehensive support to the Managing Partner at an executive level.
Handle complex calendar schedules, coordinate meetings, and manage comprehensive scheduling.
Organize domestic travel plans and oversee expense reports.
Anticipate and resolve scheduling conflicts and juggle competing priorities proactively.
Create and optimize organizational systems, workflows, and administrative best practices.
Draft professional correspondence, prepare materials for meetings, and manage confidential communications with discretion.
Function as a reliable gatekeeper using sound judgment and confidentiality.
Liaise with internal teams to ensure prompt action on key initiatives.
Support office management, executive events, and special projects as needed.
Identify and implement administrative process improvements utilizing technology and automation.
Maintain strict confidentiality when managing sensitive business information.

Required Qualifications and Skills

Over 10 years of experience providing executive administrative support to senior executives, partners, or C-suite leaders.
Ability to work independently with minimal oversight.
Exceptional organizational aptitude, including adept calendar and time management.
Strong executive presence with excellent written and oral communication skills.
High level of professionalism, discretion, maturity, and sound judgment.
Capability to manage multiple urgent priorities in a high-paced environment.
Strong attention to detail and follow-up reliability.
Proficiency in Microsoft Office Suite, Concur, and other executive productivity software.
Experience employing AI workflow and productivity tools to enhance operational efficiency.
A proactive, self-starting, solution-driven orientation.

Preferred Experience

Background in executive support within private equity, investment management, financial services, or professional services sectors.
Prior experience assisting entrepreneurial founders or managing partners.
Familiarity with AI-powered productivity tools and workflow automation.
Track record of enhancing administrative processes and achieving operational efficiencies.
A motivation to advance into broader operational leadership or Chief of Staff roles.
Demonstrated commitment to continuous improvement and initiative taking.

Education

A Bachelor's degree is preferred but not mandatory.
Robust executive support experience may substitute for formal educational credentials.

Benefits

Medical, dental, and vision insurance coverage.
401(K) plan with company matching contributions.
Paid time off (PTO) benefits.

Executive Assistant

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