Executive Assistant

About the Role

Our client, a leading company in the software sector, is seeking a committed Executive Assistant for a contract role of over two months. This position is essential to supporting senior leadership in a fast-moving and innovative setting. The role provides significant opportunity to contribute strategically, oversee key projects, and enhance overall operational efficiency organization-wide.

Primary Responsibilities

• Lead departmental projects independently, ensuring successful and timely completion of complex initiatives.
• Develop and maintain a consistent operational framework including structured meetings and communication aligned with organizational goals.
• Plan and execute major events involving multiple teams from initiation through to post-event assessment.
• Act as a strategic liaison, facilitating clear and effective communication between leadership and wider teams.
• Maintain confidentiality and exercise sound judgment in sensitive, multi-stakeholder settings.
• Build a collaborative and dependable relationship with leadership by anticipating their needs and ensuring the smooth operation of daily activities.
• Manage calendar coordination and logistics for meetings, adapting to frequent scheduling changes efficiently.
• Drive productivity improvements by integrating AI and data analytics tools into workflow processes.

Candidate Requirements

• Bachelor’s degree preferred; equivalent professional experience will be considered.
• A minimum of five years' experience supporting executives at the C-suite level, preferably in the technology or SaaS industries.
• Demonstrated ability to independently manage multiple complex projects under pressure.
• Superb organizational capabilities with flexibility to handle changing priorities effectively.
• Excellent communication skills, both written and verbal, to build trust among stakeholders.
• Proven discretion in handling confidential information with care and professionalism.
• Proficient with Mac Office suite, Google Workspace (Docs, Sheets, Gmail), Outlook, Excel, Slack, and expense management software.
• Experience in HR or People operations is an advantageous plus.

Compensation

This role offers an hourly pay rate between $40 and $48.

Inclusion Statement

The Hollister Group values diversity and actively encourages applications from individuals under-represented in their profession or role.