Executive Assistant / Office Manager

Overview

Join a leading AI infrastructure company based in London as an Executive Assistant / Office Manager. This role involves providing premium support to the two company co-founders and managing the daily operations of a rapidly expanding, venture-backed technology enterprise.

Key Responsibilities

• Deliver tailored executive assistance to both Co-Founders, enhancing their operational efficiency.
• Organize and adapt complex, dynamic calendars with changing meetings and responsibilities.
• Plan comprehensive domestic and international travel arrangements including accommodations and schedules.
• Coordinate high-level meetings such as board sessions, leadership gatherings, and external stakeholder engagements.
• Prepare executive materials including presentations, agendas, and briefing documents.
• Monitor action items and ensure timely completion of critical follow-ups.
• Handle sensitive information with utmost discretion.
• Ensure the smooth daily management of the London office environment.
• Oversee relationships with office vendors, facilities, and service providers.
• Organize company events, retreats, and team-building activities.
• Assist with onboarding processes and office logistics for new hires.
• Contribute to refining and enhancing internal processes as the business scales.

Candidate Profile

• Minimum of 5 years supporting senior leaders such as founders or C-suite executives.
• Background in fast-paced startups, scale-ups, or growth-oriented businesses.
• Exceptionally organized with keen attention to detail.
• Exemplary judgment, professionalism, and confidentiality.
• Proactive problem-solver who anticipates needs before they arise.
• Ability to juggle multiple high-priority tasks efficiently.
• Strong communication skills and ability to manage diverse stakeholders.
• Proven experience managing complex international travel and executive calendars.
• Self-reliant with the confidence to work independently.
• Positive attitude, resilience, and focus on finding solutions.

Why This Role?

Become a central figure in one of Europe's fastest-growing AI infrastructure ventures. You will collaborate closely with a determined leadership team, gain comprehensive exposure across the organization, and influence operational growth on an international level. This position offers dynamic, varied workdays, substantial autonomy, and immediate visible impact.