Executive Operations & Project Manager

About Viva Wellness Drip

Viva Wellness Drip is an expanding concierge wellness company providing premium healthcare experiences via mobile IV therapy, wellness injections, peptide programs, aesthetic treatments, concierge nursing, corporate wellness, luxury hospitality partnerships, and wellness events across the US.

Role Overview

This Executive Operations & Project Manager position supports the founders directly, focusing on organizing and streamlining company operations. It's ideal for someone methodical and proactive who thrives managing diverse projects, coordinating priorities, and fostering seamless communication within a dynamic business environment. The role involves varied daily tasks such as launching new services, onboarding contractors, managing documentation, and supporting corporate wellness initiatives, all contributing to the company's growth.

Key Responsibilities

• Oversee executive scheduling, meeting coordination, and calendar management.
• Set weekly goals and track completion of executive action items.
• Prepare agendas, record meeting outcomes, and manage executive communications.
• Coordinate travel plans when necessary.
• Organize and drive progress for multiple projects across departments.
• Liaise with vendors, partners, contractors, and internal teams to ensure timely project delivery.
• Assist in rolling out new programs and resolving operational bottlenecks.
• Maintain company documentation and standard operating procedures.
• Support contractor onboarding and enhance internal workflows.
• Facilitate collaboration among business development, marketing, operations, clinical services, dispatch, inventory, and events teams.

Qualifications

• At least three years of experience supporting executives or leadership teams.
• Strong organizational and project management capabilities.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and ability to manage multiple priorities simultaneously.
• High professionalism and discretion when handling sensitive information.
• Proficient with Google Workspace and Microsoft Office.
• Ability to work independently with minimal supervision.
• Residency within commuting distance to Los Angeles, CA.

Preferred qualifications include experience in startups or high-growth firms, healthcare or concierge services, business process improvement skills, familiarity with project management software (e.g., Asana, ClickUp, Monday.com, Trello, Notion), and supporting multiple executives or departments.

Work Style

The ideal candidate is self-motivated, resourceful, dependable, and anticipates challenges before they arise. They communicate professionally and take initiative to foster business efficiency without constant direction.

Compensation & Contract Details

This is a part-time independent contractor (1099) role, initially estimated at 10 hours per week, paid between $25 and $35 per hour based on experience. The contract is initially for 90 days to evaluate mutual fit with potential for increased hours, responsibilities, and transition to part-time or full-time employment.

Why Join Viva Wellness Drip?

Joining means working closely with the founders of a rapidly growing company where contributions have direct impact. There is room for professional growth, the chance to innovate operational systems, and participate in expanding wellness services nationally.