Facilities Coordinator - Contract Role

About VetEvolve

VetEvolve is a collaborative network of veterinary clinics dedicated to empowering care providers and leadership teams. We blend clinical expertise with operational resources to offer support, essential tools, and structured processes that help our teams flourish while preserving each clinic's distinctive culture. Our focus is intentional growth to enhance our practices, broaden care accessibility, and create new opportunities for our team members, driven by our core values: Care First, Better Together, Grow Forward, and Own It. We foster a culture where veterinary professionals can excel, develop meaningful careers, and deliver outstanding care.

Position Overview

We're seeking a Facilities Coordinator on a contract basis (1099) to remotely manage and maintain our veterinary practice facilities. This role involves facilitating repairs, liaising with vendors, tracking preventive maintenance, and keeping comprehensive building asset records. The ideal candidate is organized, proactive, and adept at navigating a fast-paced environment involving multiple locations.

Key Responsibilities

• Assess and prioritize incoming repair requests and service tickets daily.
• Delegate repairs to internal technicians or external service providers.
• Oversee supply procurement and coordinate project logistics for facility teams.
• Maintain open communication with clinic staff regarding repair and project updates.
• Document work orders, costs, and outcomes in the tracking systems.
• Monitor for urgent safety issues and escalate as necessary.
• Weekly, review outstanding work orders, follow up on overdue tasks, and ensure scheduled preventive maintenance visits are completed promptly.
• Assess vendor performance and address service delays.
• Keep asset and vendor databases current and prioritize deferred maintenance activities.
• Monthly tasks include reconciling vendor invoices, reporting repair trends and spending, analyzing preventive maintenance compliance, updating capital plans, and conducting check-ins with regional managers or practice leaders.

Qualification Requirements

• Minimum of 1 year experience in facilities coordination, vendor management, or a related area.
• Strong organizational abilities and clear communication skills.
• Familiarity with facilities management platforms and proficiency in Microsoft Office.
• Capability to manage multiple priorities across widespread locations.
• Experience in veterinary, healthcare, or multi-site environments is advantageous.
• Knowledge or experience with Service Channel software is beneficial.

Compensation and Work Details

• Hourly pay ranges between $30 and $50, depending on experience.
• Work schedule offers 20 to 40 hours per week.

Additional Information

This role reports directly to the Director of Facilities and supports VetEvolve's commitment to exceptional veterinary care. Candidates should be ready to collaborate closely with local hospital teams and regional leaders to uphold operational excellence and continuous improvement.