HR & Admin Executive

Role Overview

This position involves comprehensive support of HR and administrative functions within the company. The incumbent will manage employee records, prepare HR documentation, coordinate recruitment and onboarding processes, and ensure compliance with employment laws specific to Singapore.

Key Duties and Responsibilities

• Manage the full range of human resource and administrative responsibilities, including maintaining employee files and general office tasks.
• Support recruitment efforts by posting job ads, screening candidates, scheduling interviews, and following up with applicants.
• Oversee onboarding and separation activities, including handling employment contracts, orientation for new hires, exit procedures, and final salary arrangements.
• Administer work pass applications, renewals, cancellations, and all related Ministry of Manpower submissions.
• Assist with payroll processing and ensure compliance with statutory requirements such as CPF, IRAS, and other MOM regulations.
• Draft and prepare necessary HR correspondence such as employment confirmations, resignation acceptances, and various employee letters.
• Maintain accurate and compliant HR records aligned with company policies and Singapore employment standards.
• Carry out ad hoc HR, administrative, and office support tasks as assigned.

Qualifications and Experience

• Educational background including a Diploma or Degree in Human Resources, Business Administration, or a related field.
• Between 1 to 3 years' practical experience handling HR and administrative duties.
• Well-versed in Singapore's HR practices and statutory frameworks including CPF, IRAS, Ministry of Manpower regulations, and work pass management.
• Demonstrated experience within recruitment, onboarding, employee offboarding, and HR document management.
• Proactive and hands-on approach with the ability to independently manage combined HR and administrative responsibilities.
• Strong communication, organizational skills, and the ability to follow through on assignments.
• Detail-oriented, accountable, and capable of handling confidential information with discretion.
• Thrives in fast-moving work environments.
• Ability to work onsite at Tuas, Singapore, with provided transport from Joo Koon MRT station.