Administrative Assistant

Job Overview

We are looking for an Administrative Assistant to offer administrative support and coordinate activities for a team within the finance sector. This role involves managing schedules, organizing meetings, handling travel and expenses, and supporting office operations to ensure seamless team functionality.

Key Responsibilities

• Maintain Outlook calendars and coordinate logistics for internal and external meetings.
• Organize both domestic and international travel arrangements and schedules.
• Process expense reports and assist with expense pre-approval in compliance with policies.
• Serve as the team's expert on travel, expense, and related policies and procedures.
• Manage incoming calls by prioritizing and screening phone communications.
• Arrange video conference sessions and reserve meeting spaces.
• Handle technology requests, supply orders, and general inquiries.
• Support staff onboarding and offboarding processes including equipment setups and access permissions.
• Prepare and process invoice submissions.
• Perform routine tasks proactively while alerting management to any potential issues or delays.
• Collaborate effectively with team members to provide coverage and backup support.
• Keep internal partners informed about divisional activities and business objectives.
• Lead and manage ad hoc projects as assigned.

Qualifications and Skills

• At least five years of administrative experience in the finance industry.
• Ability to thrive in a fast-moving, dynamic workplace.
• Strong organization, prioritization, multitasking, and problem-solving skills.
• Exceptional attention to detail and high standards of accuracy.
• Excellent verbal and written communication capabilities.
• Demonstrated integrity and ability to maintain confidentiality.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Adept at quickly learning new technologies and adapting them to departmental needs.
• Sound judgment and decisiveness in decision-making.
• Effective interpersonal skills to build positive relationships internally and externally.
• Professional telephone etiquette.
• Self-motivated and capable of working independently with minimal supervision.

Benefits and Work Environment

• Comprehensive Total Rewards including bonuses, flexible benefits, competitive pay, commissions, and potential stock options.
• Leadership committed to employee development through coaching and growth opportunities.
• Meaningful work that allows for impactful contributions.
• A supportive, collaborative, innovative, and high-performing team environment.
• Opportunities to engage in challenging projects and build client relationships.

Additional Information

• Location: Royal Bank Plaza, 200 Bay Street, Toronto, Ontario, Canada.
• Work Hours: 37.5 hours per week.
• Employment Type: Full-time, salaried position.
• Job Platform: Capital Markets.
• Application Deadline: August 14, 2026; applications accepted until 11:59 PM one day before this date.
• Salary is commensurate with experience, skills, and other factors, ranging from $55,000 to $90,000 annually.
• Additional variable compensation may be earned based on business results and individual performance.
• RBC values diversity, inclusion, respect, and ethical collaboration in its workplace culture.