ਕੰਮ ਦਾ ਵੇਰਵਾ

Position Overview

LSH Auto UK Limited is looking for an extremely organized and proactive Executive Assistant to provide comprehensive administrative assistance to our Managing Director and senior management team. This role is crucial in ensuring smooth day-to-day operations, handling correspondence, and managing meeting schedules in a dynamic automotive environment.

Working Hours and Salary

This full-time position involves a 40-hour workweek. The annual salary ranges between £33,000 and £35,000, based on experience.

Key Responsibilities

Manage full diary and complex scheduling for the Managing Director and occasionally senior leadership, resolving conflicts and prioritizing meetings.
Coordinate various internal and external meetings including leadership, board, retailer, partner, supplier, manufacturer-related, and business review engagements.
Organize logistics for meetings such as room arrangements, hospitality, technological needs, visitor management, attendee lists, room setup, and preparation of supporting documentation.
Prepare agendas, meeting packets, briefing notes, presentations, and related documents, and distribute them as needed.
Attend specific meetings to take notes, record decisions and action items, following up with relevant stakeholders to ensure completion.
Provide wide-ranging administrative support including drafting, proofreading, and formatting correspondence, reports, letters, presentations, and internal communications.
Maintain well-structured records including files, contact lists, trackers, key documents, business updates, follow-up notes, and executive materials.
Handle certain customer correspondence on behalf of the Managing Director, including acknowledgments, updates, follow-ups, and complaint tracking.
Collaborate with internal teams to gather information, chase responses, and ensure customer, complaint, and stakeholder matters are resolved.
Manage escalation of sensitive, confidential, or critical issues appropriately while maintaining professionalism and customer focus.
Arrange domestic and international travel, booking flights, hotels, transfers, preparing itineraries and travel packs, and managing logistics for visiting executives, partners, and stakeholders.
Process expense claims accurately and promptly, assisting senior leaders with mileage claims, bookings, travel administration, and approvals.

Required Qualifications and Skills

Demonstrated experience as an Executive Assistant or in a similar administrative capacity.
Exceptional organizational and time management abilities.
Strong written and verbal communication skills.
Capability to balance multiple priorities and operate effectively under pressure.
Proficiency with Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
Maintain discretion and confidentiality when dealing with sensitive information.
Expertise in coordinating complex meeting schedules and travel planning.
Excellent interpersonal skills coupled with a professional demeanor.

Benefits and Perks

Access to a range of Mercedes Benz training and leadership development programs.
Referral bonus scheme offering up to £1000 for successful recommendations.
Support for ongoing training and professional development funded by the company.
Participation in the Platinum Plus Rewards Scheme.
Opportunity to join the Colleague Car Purchase Scheme.
Eye care vouchers provided.
Life Assurance coverage at four times the annual salary.
31 days of annual leave including bank holidays, increasing up to 38 days with continued service.
Wellbeing support programs available.
Enrollment in the Company Pension plan.

Executive Assistant

ਤੁਸੀਂ ਕਿੱਥੇ ਕੰਮ ਕਰੋਗੇ