Media Assistant

About the Organization

Planned Parenthood is the nation's foremost provider and advocate for accessible, affordable sexual and reproductive health services, as well as a leading provider of sex education. Operating through health centers, educational initiatives, and online resources, Planned Parenthood serves diverse communities with respect and compassion, aiming to create equitable healthcare access and empower individuals to make informed health choices.

Planned Parenthood Federation of America (PPFA) supports independently incorporated affiliates across the U.S. It also educates the public on sexual and reproductive health issues. The Planned Parenthood Action Fund, a separate nonprofit entity, engages in advocacy, grassroots organizing, and legislative efforts aligned with PPFA's mission.

Role Purpose

The Media Assistant supports the Communications Department within PPFA’s Communications & Culture division, reporting to the Director of Federal Advocacy Communications. The role aids the federal, state, and Latino advocacy communications teams by providing administrative support, monitoring media coverage, managing press lists, distributing media requests, and enhancing outreach through new media channels.

Key Responsibilities

• Manage media inquiry phone line and email, directing requests to appropriate personnel and ensuring timely follow-up.
• Monitor, gather, and share media coverage in English and Spanish, compiling daily comprehensive news summaries for relevant staff.
• Maintain and update media contact lists; distribute press releases and related materials via software tools and manual methods.
• Upload media material to Planned Parenthood websites and organize digital files systematically.
• Draft and disseminate the daily tipsheet to reporters and provide other communications support as necessary.
• Coordinate logistics and agenda planning for conference calls, both internally and with external media representatives.
• Collaborate on research, analysis, and reporting of media activities to track earned media and support advocacy goals.
• Assist with media engagement efforts involving PPFA spokespeople and liaise with external vendors on innovative communications products.
• Contribute ideas to increase daily tipsheet readership and improve internal workflow efficiency.
• Perform additional duties as assigned.

Qualifications and Skills

• Bachelor’s degree or minimum two years of relevant work experience preferred.
• Strong writing, organizational, and client service capabilities.
• At least 1-2 years experience in media relations, customer service, or related areas desirable.
• Interest or familiarity with media landscapes, particularly news media, is highly valued.
• Knowledge of sexual and reproductive health issues is advantageous.
• Detail-oriented and capable of managing multiple tasks efficiently in a fast-paced environment.
• Quick learner of new systems with strong problem-solving abilities.
• Some proficiency in Spanish is preferred but not mandatory.
• Awareness of cultural diversity and ability to work inclusively within diverse teams.
• Proficient in using Google Workspace (Gmail, Docs, Drive, Calendar), email marketing platforms, and media management software.

Additional Details

• Salary range: $65,000 to $68,000 annually.
• Domestic travel up to 15% may be required.
• Commitment to a workplace culture that values inclusion, respect, and innovation.
• Equal opportunity employer dedicated to a non-discriminatory work environment.
• Participation in the E-Verify program.