Virtual Assistant

Job Overview

Cherished Ceremonies Weddings, a leading wedding planning and event coordination firm, is looking for a highly organised and proactive Virtual Assistant to join their team remotely within the United States. This full-time role offers a great chance to support a creative team in delivering personalised and memorable events. The successful candidate will serve as the administrative backbone, enabling planners to focus on outstanding client experiences.

Key Responsibilities

• Manage and organise planners' calendars, schedule client and vendor meetings, and facilitate appointments.
• Handle email communications, including prompt responses to initial client inquiries.
• Research, reach out to, and coordinate with vendors to expand and maintain trusted partner relationships.
• Prepare, send, and track client contracts, proposals, and invoices promptly.
• Maintain accurate and up-to-date client records within the CRM system.
• Develop and oversee detailed event timelines, checklists, and planning documentation.
• Support the team with administrative tasks such as data entry and document preparation.
• Assist in scheduling and preparing content for social media channels.

Qualifications and Skills

• Demonstrated experience as a Virtual Assistant or in a comparable administrative role.
• Exceptional organisational abilities, multitasking capacity, and time management skills.
• Excellent written and verbal communication skills with a professional and approachable attitude.
• Proficient with Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
• Capable of working independently with minimal supervision and taking initiative.
• Committed to discretion and confidentiality when managing client data.
• Experience in weddings, events, or hospitality industries is highly advantageous.
• Familiarity with project management tools (e.g., Asana, Trello) and CRM platforms is a plus.

Benefits

• Competitive hourly pay ranging between $26 and $39 USD.
• Fully remote work arrangement offering flexibility and convenience.
• Opportunity to be a key member of a passionate, creative team.
• Participation in crafting beautiful, unforgettable celebrations for clients.