Executive Administration

Role overview

An established company in the perfume manufacturing sector is seeking a capable Administrative Executive for its Dubai office in the UAE. This role is suited to someone who can keep daily office functions running smoothly, contribute to basic finance-related tasks, coordinate events, and represent the company well in client-facing situations. The right candidate should be highly organized, self-driven, and comfortable handling several priorities in a busy environment.

Core duties

• Oversee routine administrative work and support efficient day-to-day office functioning.
• Assist with entry-level accounting activities, including invoicing, petty cash handling, expense monitoring, and coordination with the finance team.
• Plan, organize, and help execute company events, meetings, and exhibitions.
• Build and maintain positive relationships with vendors and clients through professional communication and public relations support.
• Draft reports, letters, emails, and presentation material when needed.
• Provide support to management on different projects and help ensure deadlines are achieved.
• Manage incoming phone calls, email correspondence, and visitor reception in a professional manner.

Required profile

• A bachelor’s degree or diploma in Business Administration, Accounting, or a closely related discipline.
• At least 2 years of experience in administration or coordination positions.
• Working familiarity with accounting tools such as QuickBooks, Zoho, Tally, or Microsoft Excel.
• Strong written and verbal communication skills, along with solid interpersonal ability.
• Excellent organization, time management, and multitasking capability.
• A polished and presentable professional who is comfortable handling PR and event-related responsibilities.
• Independent thinker who can work proactively and come up with practical solutions.

Additional details

This is an immediate opening. The employer indicates a competitive salary and a positive work environment for the suitable candidate. Applications are requested only from candidates with relevant experience.

Industry note

Preferred industry background: Perfume Manufacturing.