Time Keeper

Job Purpose

The Timekeeper supports site operations by keeping precise records of employee attendance, hours worked, overtime, leave, and manpower distribution. The role plays a key part in ensuring payroll data is accurate and submitted on time, while also producing dependable manpower reports that help project teams manage execution effectively.

Key Responsibilities

• Track and record daily attendance for all staff members, laborers, and subcontracted workers.
• Keep detailed logs of regular hours, overtime, night duties, weekend work, and work performed on public holidays.
• Compile daily manpower summaries and share them with site management.
• Cross-check timesheets with site attendance logs and supervisor approvals.
• Work with supervisors to identify and resolve attendance mismatches.
• Maintain records for leave, absences, sick leave, and shift rosters.
• Provide correct attendance information to the payroll team within the assigned deadlines.
• Track manpower distribution across work areas and job activities.
• Organize both digital and physical attendance documentation.
• Prepare weekly and monthly reports on attendance and manpower.
• Ensure all records and processes align with company rules, client expectations, and labor regulations.
• Assist with internal and external audits by supplying attendance-related documents when needed.

Qualifications

• Completion of high school or an equivalent qualification is required; a diploma in Business Administration or a similar discipline is considered beneficial.
• Between 2 and 5 years of experience in a Timekeeper role within construction, engineering, or industrial environments.
• Prior experience handling large workforces and subcontractor attendance is preferred.

Required Skills

• Advanced use of Microsoft Excel and other Microsoft Office applications.
• Working knowledge of timekeeping and payroll software.
• High level of numerical accuracy and strong attention to detail.
• Well-developed organization and documentation skills.
• Clear communication and coordination abilities.
• Capacity to perform under pressure and meet strict deadlines.
• Basic understanding of labor regulations and construction site procedures.

Key Performance Indicators

• Accuracy of attendance and time records.
• On-time submission of payroll inputs.
• Frequency of attendance discrepancies.
• Prompt delivery of daily and monthly manpower reports.
• Adherence to documentation and reporting standards.
• Error rate in payroll caused by attendance record issues.