Administrative Assistant

Position Overview

This role involves providing comprehensive administrative assistance to executives at the Group Vice President level, alongside supporting the larger team as required. It demands managing numerous tasks efficiently in a dynamic environment while upholding confidentiality, professionalism, and exceptional service standards.

Key Duties

• Manage executive calendars, schedule appointments, and arrange meetings.
• Organize team meetings, town halls, leadership sessions, and special departmental events.
• Coordinate planning for team celebrations and holiday functions.
• Perform high-quality administrative support ensuring professionalism in all customer interactions.
• Prepare accurate documentation including reports, presentations, invoices, correspondence, charts, and tables.
• Arrange meeting logistics including booking rooms, equipment setup, and distributing materials.
• Handle inquiries either independently or by directing them appropriately.
• Compile and analyze data, conduct research, sort mail, balance and process expense reports, and maintain filing systems.
• Create and update files, records, and documents consistently.
• Effectively prioritize tasks to meet deadlines in a flexible work environment.
• Safeguard confidentiality when managing sensitive information and correspondence.
• Identify and suggest improvements to administrative processes within the scope of responsibilities.
• Use MS Office applications and departmental software to enhance task efficiency.

Skills and Qualifications

• Excellent written and verbal communication abilities.
• Highly organized with keen attention to detail.
• Advanced skills in MS Office suite: Excel, PowerPoint, Outlook, and Teams.
• Capable of independent work and effective time management.
• Strong customer service and interpersonal skills.
• Ability to maintain discretion and manage confidential information.

About Dexian

Dexian is a prominent global staffing and workforce solutions provider with over 12,000 employees operating from 70+ locations worldwide. Formed through the merger of DISYS and Signature Consultants in 2023, Dexian offers a platform that merges talent and technology to drive transformational business results. Their services include various brands specializing in IT solutions, government contracting, and talent development. Dexian is committed to equal opportunity employment and provides accommodations for disabilities during recruitment.

Additional Information

• Location: Toronto, Ontario, Canada (Hybrid work environment)
• Contract Duration: 12 months, with potential for extension or conversion
• Dexian is an Equal Opportunity Employer valuing diversity and inclusivity.
• Accommodations for applicants with disabilities are available upon request throughout the hiring process.