Administrative Assistant

About YETI

YETI is driven by the belief that time spent outdoors is invaluable, and our products enhance those experiences. By joining our team, you will collaborate with innovative professionals to deliver top-tier gear that empowers our customers to fully embrace their adventures. We are BUILT FOR THE WILD™.

Role Overview

The Administrative Assistant will directly support the Executive Assistant to the CEO and several Senior Leadership Team members in Austin, Texas. This crucial position ensures smooth daily operations, enhancing the productivity of the executive team and the entire organization. We are looking for a highly organized individual with outstanding communication abilities and a forward-thinking approach to administrative support. This role requires onsite presence during core business hours, Monday through Friday, 8 am to 5 pm Central Time, with occasional flexibility for events such as Board meetings and other key executive functions.

Key Responsibilities

• Handle executive expense reports with accuracy, including tracking expenditures and processing invoices.
• Organize and manage detailed executive calendars, coordinating across various stakeholders and juggling multiple priorities.
• Arrange travel logistics and itineraries for executives, integrating transportation and scheduling needs.
• Assist in preparing, formatting, and distributing reports, presentations, and other documentation using Microsoft Office tools.
• Manage incoming communications such as phone calls and emails, ensuring timely response and proper routing to relevant contacts.
• Facilitate effective communication and coordination within teams and with external partners.
• Plan and coordinate small team events, including offsites, lunches, catering, room bookings, and attendee notifications.
• Provide comprehensive executive support for meeting arrangements, including catering and other administrative tasks.
• Welcome and manage executive visitors to ensure a positive onsite experience.
• Oversee incoming mail, product orders, and inventory processing with attention to detail.

Candidate Qualifications

• Bachelor's degree preferred or equivalent practical experience.
• Excellent verbal and written communication and interpersonal skills, coupled with strong attention to detail.
• Demonstrated ability to handle confidential and sensitive information responsibly and discreetly.
• Proven ability to prioritize and manage multiple concurrent tasks effectively.
• Proactive problem-solver who can independently identify and suggest solutions.
• Capability to stay calm and optimistic in high-pressure environments.
• Proficiency in Microsoft Outlook and Office suite applications, including Word, PowerPoint, Excel, and Teams.
• Requirement to work onsite five days a week at YETI's headquarters near Southwest Parkway, Austin, TX.

Additional Information

YETI offers a comprehensive benefits and perks package. We are committed to equal opportunity employment and foster a diverse, equitable, and inclusive workplace where all employees can be their authentic selves. We encourage individuals from all backgrounds to apply and contribute to our mission of preserving the wild. Accessibility accommodations are available upon request during the application process by contacting the company directly.