Contract Administrator

About the Role

We are looking for a meticulous and organised Contract Administrator / Commercial Assistant to provide support to our Commercial Manager overseeing major metro and infrastructure projects in Singapore. This position involves contract administration, tender coordination, preparation of commercial documentation, and overall project assistance, ensuring all records are accurately maintained and submissions are punctual.

The role offers valuable exposure to large-scale railway infrastructure projects and a chance to build practical skills in commercial and contract administration.

Key Responsibilities

• Assist the Commercial Manager with daily contract and commercial coordination tasks.
• Support the creation, assembly, and submission of tender documents, commercial proposals, and any related paperwork.
• Organise and maintain all contract-related documents including quotations, variation orders, correspondence, and other commercial files.
• Help monitor key contractual issues, deadlines for submissions, and outstanding commercial matters.
• Prepare internal summaries, comparisons, and documentation to aid management reviews.
• Gather quotations from suppliers, subcontractors, and vendors for tenders and project-related activities.
• Compile and assist with quotation comparison sheets and cost summaries for evaluations.
• Coordinate with engineering, procurement, finance, and project teams to collect information necessary for tender submissions.
• Review tender documents to highlight main commercial and administrative needs and support submission processes ensuring they are accurate, complete, and on time.
• Maintain filing systems, document control, and record keeping for tender and contract matters, ensuring all files are up to date and appropriately archived.
• Prepare correspondence, submission logs, document trackers, and follow-up records.
• Administer subcontractor documents, purchase records, and project commercial files.
• Liaise with internal departments and external parties regarding commercial documentation and follow-up tasks.
• Support post-award administration including contract filing and progress claim handling.
• Help the Commercial Manager monitor routine commercial activities and administrative tasks.
• Provide general administrative assistance for daily project commercial functions.

Requirements

• Diploma or Degree in Business, Quantity Surveying, Engineering, Construction Management, or related fields.
• At least 1 to 2 years of relevant experience in contract administration, tender coordination, commercial support, or project administration.
• Experience in construction, engineering, infrastructure, or railway projects is advantageous.
• Basic knowledge of contracts, tender processes, and commercial document management.
• Strong organisational skills with acute attention to detail.
• Ability to handle multiple responsibilities and ensure tasks are completed thoroughly.
• Proficient with Microsoft Excel, Word, and standard documentation tools.
• Effective communication and coordination capabilities.
• Fluent in spoken and written English and Chinese.
• Self-driven, responsible, and capable of operating efficiently in a fast-paced project setting.
• Eligible candidates include Singaporean citizens, Work Permit holders, and Employment Pass holders.

What We Offer

• A competitive and negotiable salary package.
• Opportunities to engage with prominent rail and infrastructure projects.
• Clear pathways for professional growth and career progression.
• A professional and collaborative work culture with hands-on experience in commercial and contract administration.

About Us

China Railway Electrification Engineering Group Co., Ltd. (Singapore Branch) is a part of the Fortune Global 500 China Railway Group Limited (CREC). Founded in 2018, the Singapore branch focuses on electrical and power engineering services for major metro and infrastructure projects throughout the region.

Tracing its origins back to 1958, when CREEG constructed China’s first electrified railway, the company has expanded into a multifaceted enterprise offering engineering construction, design, research and development, manufacturing, testing, logistics, operations and maintenance, real estate, and investment services.

We pride ourselves on delivering projects that uphold high standards internationally for safety, quality, and innovation.