Executive Assistant

Overview

Robert Half is actively seeking a highly organized and proactive Executive Assistant to deliver both strategic and administrative support to a C-suite executive. This position entails more than traditional calendar oversight; it requires acting as a reliable partner who anticipates needs, addresses issues before they manifest, and enhances the executive's overall productivity.

Key Responsibilities

• Oversee complex calendar management, scheduling, and coordinating meetings across various time zones.
• Arrange domestic and international travel, including detailed itinerary planning, accommodation bookings, and managing expense reports.
• Prioritize incoming communications and ensure timely responses with appropriate follow-ups.
• Prepare agendas, presentations, reports, and briefing documents for meetings.
• Take accountability for action items to ensure projects remain on schedule.
• Act as an intermediary between the executive and both internal departments and external contacts.
• Organize executive meetings, leadership offsite events, board meetings, and special occasions.
• Maintain confidentiality with utmost professionalism when handling sensitive information.
• Manage expenses, invoices, and related administrative paperwork.
• Seek opportunities to optimize processes to heighten executive efficiency.
• Support strategic initiatives and undertake special projects as assigned.

Qualifications

• Minimum of 5 years supporting senior-level executives, preferably within C-suite environments.
• Exceptional organizational skills and the ability to manage time efficiently.
• Excellent verbal and written communication capabilities.
• Meticulous attention to detail paired with strong follow-through skills.
• Demonstrated ability to balance competing priorities in a fast-paced, evolving setting.
• High level of professionalism, integrity, and discretion.
• Advanced knowledge of Microsoft Office, Google Workspace, Zoom, Slack, and calendar management tools.
• Ability to work autonomously while collaborating effectively with team members.

Preferred Qualifications

• Experience supporting founders or executives in rapidly expanding organizations.
• Background in coordinating board or executive leadership meetings.
• Project management experience is an asset.
• Familiarity with CRM systems, expense management software, and various productivity applications.

Success Indicators

• Executive’s calendar and priorities managed proactively to avoid conflicts.
• Meetings organized effectively, productive, and result in clear actionable outcomes.
• Travel arrangements are seamless and without disruption.
• Stakeholders receive prompt and clear communications along with necessary follow-ups.
• Administrative workflows improve steadily over time.
• Executive can dedicate attention to strategic objectives, confident that operational details are expertly managed.

Additional Information

Robert Half is recognized as the first and largest specialized talent solutions firm connecting highly qualified candidates with excellent companies. They offer contract, temporary, and permanent placement services in finance, accounting, technology, marketing, creative, legal, administrative, and customer support fields.

Benefits available to contract/temporary professionals include medical, vision, dental, life insurance, and disability coverage. Eligible individuals can participate in the company 401(k) plan. All U.S. job applicants must have legal authorization to work in the United States.

The employer champions equal opportunity employment regardless of gender, disability status, or veteran status.