Facility Management Executive

About HealthSy Pharmacy

HealthSy Pharmacy is a nationwide chain of retail pharmacies that aims to revolutionize the pharmacy experience by ensuring medicines are always available, staffed by courteous and professional personnel, and maintaining complete transparency with no unnecessary substitutions. The stores also emphasize authentic customer care with amenities such as an in-house clinic staffed by a doctor, dedicated baby care rooms, and comfortable waiting areas, making healthcare easy to access, trustworthy, and welcoming.

Role Overview

The company seeks a proactive and detail-conscious Facility Management Executive responsible for overseeing the daily facility operations and maintenance for the office and various retail outlets. This position ensures smooth facility functioning, high standards of safety and hygiene, and supports business operations with minimal interruption.

Key Duties and Responsibilities

• Oversee day-to-day facility operations at office and store sites.
• Ensure cleanliness, hygiene, and general upkeep of all premises.
• Manage utility services including electricity (EB), water, and internet/Wi-Fi connectivity.
• Maintain proper operation of air conditioning, lighting, plumbing, and electrical infrastructure.
• Monitor CCTV systems to keep surveillance active and reliable.
• Handle vendor relationships for housekeeping, security staff, pest control, and maintenance services.
• Liaise with internet and CCTV providers to secure seamless service.
• Manage Annual Maintenance Contracts (AMC), renewals, and schedule preventive maintenance.
• Supervise vendor performance ensuring timely service delivery.
• Assist in new retail store setups ensuring infrastructure readiness prior to launch.
• Coordinate electrical work, fixtures, and basic setup tasks.
• Keep asset inventories updated, including furniture, equipment, and fixtures.
• Track allocation, condition, and relocations of assets across locations.
• Oversee repairs, replacements, and disposal processes for assets.
• Manage generator and UPS operations, ensuring regular testing and fuel availability for backups.
• Maintain and regularly inspect fire safety systems and ensure compliance with safety standards.
• Coordinate facility-related compliance requirements.
• Oversee procurement and usage of office supplies, pantry items, and consumables.
• Keep detailed inventory records related to facilities.
• Monitor and track all facility-related expenses including electricity, internet, and maintenance.
• Verify vendor bills and ensure prompt payments.
• Address facility issues promptly with effective resolution.
• Escalate critical concerns and follow-up to ensure resolution.
• Travel among stores and office locations as necessary.
• Maintain consistent facility standards across all sites.

Candidate Qualifications

• Possess a bachelor's degree in any discipline (preferred).
• 1 to 3 years of relevant experience in facility management or administration.
• Resident in Coimbatore or willing to relocate.
• Basic understanding of electrical, plumbing, and maintenance systems.
• Strong skills in vendor management and coordination.
• Good communication and problem-solving capabilities.
• Meticulous attention to detail.
• Able to manage priorities across multiple locations.

Additional Information

Interested candidates are encouraged to share their resumes directly to the provided contact details.