Project Construction Coordinator - Utility-Scale Solar

About the Role

We are seeking a Project Construction Coordinator (PCC) to join our on-site team for a major utility-scale renewable energy project located in Blackford County, Indiana. As the representative of the project owner, the PCC acts as the client’s primary point of contact on site, ensuring that documentation, tracking, and site office management are efficiently maintained.

Key Responsibilities

• Manage and control all project documents by keeping files accurate and up-to-date in the project database, ensuring accessibility for the team.
• Submit daily Plan of the Day (POD) and related meeting documentation promptly.
• Prepare and distribute detailed meeting minutes within 48 hours post-meetings.
• Develop and oversee document workflows to satisfy contractual and compliance standards.
• Review monthly Engineering, Procurement, and Construction (EPC) pay applications by verifying quantities completed, checking lien waivers, and forwarding approvals to the client.
• Collect supporting documentation for client review of change orders.
• Ensure timely and accurate submission of all contract-required reports.
• Monitor project schedules and key milestones, alerting both client and EPC contractors to any deviations to maintain compliance of schedule submittals and payments.
• Enforce contractual obligations related to submittals, transmittals, and track equipment serial numbers from delivery through commissioning to handover.
• Maintain records of Requests for Information (RFI) status, highlighting any delays before meetings.
• Keep thorough inspection records from internal and third-party evaluators.
• Monitor Non-Conformance Notices (NCNs) arising from site activities and prepare weekly reports summarizing them.
• Oversee tracking and resolution of punch list items until final completion.
• Maintain detailed binders and job books, both digital and physical, documenting installed equipment such as solar components, transformers, met stations, substations, and O&M buildings.
• Manage site logistics including visitor and vendor sign-in to maintain accurate access records.
• Keep track of office supplies, printers, and equipment issued by the client.
• Handle phone calls, mail logging, and shipping and receiving activities.
• Provide daily administrative support to the on-site project team.
• Assist in selecting and training on-site personnel on document control and accounting workflows.
• Adhere strictly to client’s safety, security, confidentiality, and professional conduct policies, including all Contractor Safety Requirements.

Candidate Profile

• Minimum of 3 years’ experience in document control, project coordination, construction administration, or a related field.
• Exceptional attention to detail capable of identifying discrepancies between submissions and contractual requirements.
• Excellent communication skills, both written and verbal, comfortable managing contractor obligations while fostering productive relationships.
• Proficient in SharePoint, Microsoft Excel, Word, and PowerPoint; familiarity with construction document management platforms is advantageous.
• Self-motivated with the ability to independently manage the site office.
• Prior exposure to construction or renewable energy sectors is beneficial but not mandatory; training will be provided.
• Must be willing and able to work full-time on-site in Blackford County, Indiana.

Working Environment

This position is primarily based within a construction site office located in a commercial/industrial environment. The role involves daily interaction with plans, specifications, contracts, schedules, and project control documents. Expect to spend almost 100% of your working hours on site.