Project Planning Assistant

About Alpine Business Consulting

Alpine Business Consulting specializes in improving enterprise performance management and reporting systems that often underperform after initial deployment. Many organizations invest heavily in complex planning tools but encounter issues due to poor initial setup, resulting in unreliable data and lengthy processes. Our expert team focuses on proper system configuration and clear documentation to resolve these challenges, particularly with platforms like Oracle EPM and SAP BPC. We emphasize experienced professionals over trainees to address specific technical issues.

Currently, we support a leading German automotive and technology company in enhancing their internal reporting infrastructure to establish a single source of truth for finance and operations teams. To assist in this effort, we are seeking a Project Planning Assistant to manage organization and documentation aspects of our consulting projects. This is a permanent full-time role with the flexibility to work fully remotely, collaborating with a team of distributed specialists.

Role Overview

The Project Planning Assistant will play a crucial role in ensuring project organization and predictability by working alongside senior consultants to track milestones and manage extensive documentation during system upgrades. Coordination of numerous interconnected tasks is essential to keep projects on schedule and honor fixed-price client contracts. The position centers around producing practical project logs, configuration guides, and meaningful status reports rather than decorative presentations. No advanced expertise in enterprise software is expected, but organization skills and eagerness to learn about these systems in a corporate context are vital.

Key Responsibilities

• Maintain and update project schedules to monitor progress against set milestones.
• Organize meetings between consultants and the client with clear agendas.
• Draft and compile configuration manuals explaining new system functionalities.
• Monitor task completion to prevent scope creep within project teams.
• Clean and validate data in planning templates to meet project standards.
• Prepare comprehensive handover documents to ensure client independence post-project.
• Take detailed notes during technical workshops and convert them into actionable tasks.
• Follow up consistently with team members to keep project delivery on track.

Desired Skills and Qualifications

• Excellent organizational skills capable of managing multiple schedules and lists.
• Clear, jargon-free written communication focused on factual accuracy.
• Comfortable using spreadsheets and performing basic data entry tasks.
• Self-disciplined and efficient in managing remote work responsibilities.
• Interest in understanding financial data management and corporate technology systems.
• Determined in obtaining necessary information from busy consultants.
• Recent graduates or individuals starting their careers in project management are welcome to apply.
• Familiarity with standard productivity software and enthusiasm to learn new tools.

What the Role Offers

This role is paid competitively for entry-level professionals and includes direct mentorship from seasoned senior consultants, providing insight into enterprise system development and management. The fully remote position offers flexible work arrangements within a high-performing team committed to honesty and sustainable work-life balance without excessive overtime.

Work Philosophy

Alpine Business Consulting prioritizes client self-sufficiency by delivering projects where clients can operate independently after our involvement. We avoid creating dependencies by ensuring clean data, reliable configurations, and effective documentation. Transparency and trust underpin our approach as we disclose system realities to clients and undertake necessary fixes. The Project Planning Assistant helps sustain this reputation through disciplined project oversight and exhaustive documentation.