Recruiting Coordinator

About the Company

Roboflow is dedicated to making the world programmable through artificial intelligence, focusing on computer vision. Their tools are used globally by over 1 million developers, including half of the Fortune 100 companies, with applications ranging from medical research to environmental conservation and safety improvements.

Role Overview

Roboflow is looking for a Recruiting Coordinator passionate about improving hiring processes, enhancing candidate experiences, and supporting fast and efficient team growth. The role involves managing interview logistics, maintaining recruiting data, and collaborating closely with various stakeholders to streamline hiring across multiple departments.

Key Responsibilities

• Manage all aspects of interview coordination, including scheduling, rescheduling, calendar management, and communication with candidates and interviewers.
• Ensure candidates receive a professional, considerate experience from initial interview to final stages.
• Collaborate with recruiters, hiring managers, and search partners to keep recruiting processes organized and timely.
• Maintain accurate and up-to-date candidate and interview information within recruiting software (Ashby).
• Assist in preparing interview plans, candidate briefing materials, scorecard reminders, and updates for hiring managers.
• Monitor recruitment bottlenecks such as delayed feedback or scheduling conflicts and drive follow-ups.
• Support weekly recruitment review meetings by preparing agendas, notes, and tracking action items.
• Contribute to the development and enhancement of recruiting processes, templates, and reporting tools.
• Assist in offer management and onboarding logistics in partnership with the People team as needed.
• Act as a reliable operational partner across candidates, interviewers, recruiters, managers, and leadership.

Candidate Profile

• Detail-oriented organizer and communicator who can thrive in dynamic, ambiguous settings and maintain efficiency.
• Between one and three years of experience in recruiting coordination, talent operations, executive assistance, or comparable roles involving high-volume coordination.
• Excellent verbal and written communication skills with the ability to represent the company professionally internally and externally.
• Capacity to manage complex calendars, multiple priorities, and rapid changes across time zones.
• High initiative with proactive problem-solving to maintain progress and clarity in recruiting operations.
• Sound judgment concerning candidate confidentiality, urgency, and internal communication handling.
• Preference for fast, clear communication and the ability to encourage others to provide timely feedback and make decisions.
• Experience with applicant tracking systems and recruiting tools such as Ashby, Greenhouse, or similar platforms.
• Aptitude for designing streamlined workflows without overcomplication.
• Interest in innovative technology and enthusiasm for building a company focused on AI and computer vision.
• Comfortable working autonomously with accountability for outcomes.

Work Environment

The company supports a distributed team with hubs in New York City, San Francisco, Brazil, Singapore, and plans for more. Employees may work remotely, at hubs, coworking spaces, or utilize relocation bonuses and extensive travel stipends encouraging collaboration.

Compensation and Benefits

The anticipated base salary ranges from $75,000 to $95,000 depending on experience and impact, supplemented by equity participation. Salaries are reviewed biannually to stay competitive.

• Equity ownership aligning employees with the company's future
• An annual $4,000 travel allowance to support in-person collaboration anywhere
• $350 monthly stipend to enhance work productivity, including internet and coworking expenses
• Health insurance coverage up to 100% for employees and their families
• Remote-first culture with flexible working hours
• Unlimited paid time off, with a minimum two-week usage per year
• Parental leave of 12 weeks

Interview Process

The interview is approximately three hours, consisting of initial meetings with the hiring manager and People Operations, followed by interactions with cross-functional partners, culminating in a detailed discussion on recruiting coordination and process improvements.

Additional Information

Roboflow values diversity and inclusion, encouraging candidates with diverse backgrounds and experiences to apply, even if all qualifications are not met. Those interested in future opportunities can subscribe to the company’s career newsletter.