Senior Coordinator - Facilities Management (Office Based)

Role Overview

We are seeking a highly organized Senior Coordinator to oversee daily operational functions within our Facilities Management portfolio. This role is office-based in Dubai and demands effective coordination, scheduling, and stakeholder engagement to ensure smooth service delivery across multiple contracts and sites.

Key Responsibilities

• Manage daily operational processes and support service delivery on assigned contracts.
• Monitor work orders, maintenance schedules, and service requests to guarantee their timely completion.
• Prepare comprehensive reports, maintain trackers, develop dashboards, and handle client submissions efficiently.
• Collaborate closely with site teams, subcontractors, suppliers, and internal departments to facilitate service execution.
• Follow up actively on material requests, quotations, purchase requests, and approvals.
• Keep operational records accurate and ensure timely updating of documentation.
• Assist with mobilisation, inspections, audits, and compliance activities when necessary.
• Participate in client meetings and support the preparation of operational updates and reports.
• Promptly escalate and help resolve operational matters as they arise.

Qualifications and Experience

• Diploma or Bachelor's degree in Business Administration, Engineering, Facilities Management, or related disciplines.
• Between 4 and 6 years of experience in operations coordination, facilities or property management, maintenance, or service delivery sectors.
• Proficient in MS Office suite, with particular expertise in Excel and reporting tools.
• Experience with CAFM (Computer-Aided Facilities Management) systems is advantageous.
• Excellent organizational skills with the ability to multitask effectively.
• Strong communication skills paired with stakeholder management capabilities.
• Capacity to prioritize and manage multiple tasks in a dynamic, fast-paced environment.

Why Join Us?

• Join a leading facilities management company in the region.
• Collaborate closely with operational and leadership teams across varied service lines.
• Gain valuable exposure to large-scale facility and service operations.
• Enjoy opportunities for career growth within a dynamic and expanding organization.

Additional Information

This is a full-time, office-based position located in Dubai, United Arab Emirates. The role requires strong coordination and reporting skills to uphold service standards across multiple sites within the organization’s portfolio.