Workplace Coordinator

About Yondr Group

Yondr Group is transforming the intersection of real estate and technology by offering comprehensive outsourced solutions tailored to the expanding demands of businesses in terms of capacity and property. Our mission is to enhance business performance, deliver exceptional user experiences, and anticipate future needs with innovative services.

Our values embrace inclusivity and diversity, welcoming applications from all backgrounds without bias towards nationality, race, ethnicity, religion, age, sexual orientation, or gender. We strive to reflect the world's diversity within our workforce.

Role Overview

The Workplace Coordinator role involves administrative support for the Global Workplace team with a focus on managing the London office and associated facilities management services. Key duties encompass security, health, safety, and compliance responsibilities, alongside providing assistance to colleagues and visitors regarding workplace inquiries. The position requires handling multiple priorities, supporting workplace projects, and being a daily presence in the London office for around four days each week. A critical objective is fostering an inviting and engaging work environment to enhance office morale and community feeling.

Main Responsibilities

• Overseeing daily office operations and serving as the first point of contact for office users and local FM vendors.
• Managing and coordinating workplace service tickets via the service desk.
• Ensuring client requests are addressed promptly with appropriate feedback and initiating further actions when necessary.
• Handling financial administration including raising purchase orders and processing receipts.
• Supporting contract management by onboarding vendors and maintaining administrative records.
• Assisting with workplace improvement initiatives and project execution.
• Administering access requests and conducting onboarding/offboarding activities across software platforms.
• Providing support for travel, property administration, and documentation matters within the workplace team.
• Organizing regular and planned health, safety, and environmental compliance inspections related to the office.
• Coordinating food and beverage arrangements and small office events.

Required Qualifications and Experience

• Practical, solution-oriented mindset with a proactive approach to problem-solving.
• Strong attention to detail and accuracy, extending to the physical workspace environment.
• Effective and clear communication skills in both written and verbal English.
• Proficiency with Microsoft Office applications and excellent administrative capabilities.
• Prior experience in a similar capacity within facility management or hospitality sectors.
• Outstanding prioritization and organizational competencies.
• A full-time degree in hospitality or facilities management is preferred.