Accounts Payable & Payments Coordinator

About the Role

Banyan Capital Partners, part of Connor, Clark & Lunn Financial Group, is looking to hire an Accounts Payable & Payments Coordinator for one of their portfolio companies based in Mississauga, Ontario. This role manages the complete accounts payable process and acts as the central point for payment operations. It utilizes Sage Intacct's template-driven processing to enhance efficiency within a consolidated accounts payable function and collaborates closely with the Controller to oversee the payment queue. The Coordinator decides payment timing and selection while a separate approver handles execution in the banking system. The position also leads the implementation and ongoing management of a corporate credit card program aimed at improving receipt tracking and expense oversight. The role requires full-time presence in the Mississauga office.

Key Responsibilities

• Set up vendor profiles in Sage Intacct ensuring accuracy of contact and banking information.
• Reconcile vendor statements regularly and handle vendor inquiries promptly.
• Maintain vendor data including business numbers and generate T4A reports for freelancers.
• Oversee the entire accounts payable cycle from invoice receipt, coding, routing for approval, to posting.
• Leverage Excel-based templates for efficient upload into Sage Intacct.
• Verify correct coding of invoices to applicable cost centers and general ledger accounts.
• Archive invoices and payment records in line with Canadian Revenue Agency auditing standards.
• Perform three-way matching between purchase orders, invoices, and receiving documents prior to payment clearance.
• Develop and manage weekly payments queue based on due dates, discounts, and cash flow optimization.
• Coordinate payment queue review and approval with the Controller before banking submission.
• Ensure payments are processed on time while optimizing company liquidity.
• Monitor payment statuses and communicate payment timings to vendors as necessary.
• Administer corporate credit card and employee expense reimbursement programs, promoting adherence and providing support.
• Encourage timely and complete submission of receipts via the card platform and follow up on missing documents.
• Reconcile monthly corporate card transactions and post them into Sage Intacct.
• Assist in accounts payable month-end closing, including accrual preparation.
• Address aged items, unposted invoices, and open credits within the accounts payable subledger.
• Maintain robust internal controls over payments and accounts payable processes.
• Support audit activities by supplying requested documents and transaction details.

Qualifications and Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is necessary.
• 3 to 5 years of practical experience in accounts payable encompassing full cycle processing, three-way matching, vendor management, and payment queue control.
• Diligence in handling high volumes of transactions with accuracy and efficiency.
• Expertise in Microsoft Excel functions such as VLOOKUP/XLOOKUP, SUMIF/SUMIFS, PivotTables, structured tables, and data validation techniques.
• Strong focus on detail and accuracy in financial recordkeeping.
• Capacity to meet deadlines regularly and independently handle multiple priorities.
• Excellent organizational aptitude to thrive in a fast-paced environment managing competing tasks.
• Effective communication skills, both written and verbal.
• Good judgment and discretion in managing confidential financial information.
• Experience with Sage Intacct or similar ERP platforms is advantageous.
• Familiarity with corporate credit card or expense management systems is considered a plus.
• French language skills are an additional asset.

Compensation and Additional Information

The annual salary for this role ranges from $65,000 to $75,000. This base salary range is in accordance with legislative requirements and is complemented by an annual performance bonus contributing to total remuneration. Prospective candidates can direct further compensation questions during the interview stage.

Equal Opportunity Employer

Connor, Clark & Lunn Financial Group is dedicated to fostering diversity and inclusion within the workplace and is proud to be an equal opportunity employer. All eligible applicants will receive consideration for employment regardless of gender, ethnicity, religion, sexual orientation or gender expression, disability, or age.

Hiring Process

Your application will be evaluated by a member of the recruiting team. Currently, no artificial intelligence technology is utilized in screening, assessment, or selection procedures.