Design Coordinator

Position Overview

A partner company based in Germany is seeking a Design Coordinator to facilitate effective collaboration and planning within a multidisciplinary design team. This fully remote role involves managing cross-functional workflows, aligning priorities, tracking dependencies, and establishing processes that enable the delivery of high-quality design projects at scale. The Design Coordinator serves as the liaison between designers, product teams, business stakeholders, and leadership to streamline complex initiatives while fostering flexibility and agility.

Key Responsibilities

• Oversee the full lifecycle of design projects, acting as the main contact for incoming requests to ensure smooth progression from concept to delivery.
• Coordinate workflows across different teams by aligning roadmaps, priorities, resources, and timelines while proactively identifying potential project risks and conflicts.
• Facilitate clear communication among design teams and business stakeholders to align scope, expectations, and requirements prior to project launch.
• Create and enhance coordination frameworks to effectively manage dependencies, escalations, and operational challenges across teams.
• Maintain transparency on project statuses through meetings, reports, documentation, and updates to leadership.
• Evaluate existing processes to detect bottlenecks and implement improvements that boost team efficiency without adding excessive bureaucracy.
• Develop and uphold operational documentation such as RACI matrices, process guidelines, and tracking systems.
• Support capacity planning by monitoring workloads, flagging resource risks, and ensuring alignment between priorities and team capabilities.
• Provide leadership with portfolio-wide visibility of project health, risks, dependencies, and progress.
• Assist teams in adopting new coordination methods and adapting to evolving operational processes.

Qualifications and Experience

• Between 2 to 4 years of experience in project coordination, program management, design operations, or a closely related cross-functional role.
• Bachelor’s degree or equivalent practical experience in Design, Business, Project Management, or related fields.
• Experience working within matrix organizations involving multiple stakeholders and complex cross-team collaboration.
• Good understanding of design workflows and ability to communicate effectively with various design disciplines.
• Demonstrable experience with building project roadmaps, managing risks, and handling dependencies across multiple teams.
• Proficiency with Jira for epics, project planning, ticket linking, and workflow management, along with experience using Confluence.
• Hands-on experience implementing and maintaining RACI frameworks.
• Ability to lead status meetings, prepare detailed reports, and communicate updates to executive leadership.
• Strong communication skills capable of balancing executive-level reporting with operational team alignment.
• Expertise in facilitating discussions, resolving conflicts, and nurturing cross-team consensus.
• Skilled in managing project scope by balancing quality demands against business limitations and timelines.
• Experience in driving change management initiatives and introducing new processes.
• Additional experience in design, research, copywriting, marketing, consulting, branding, or related fields is advantageous.
• Familiarity with design processes (discovery, handoffs, design reviews) and Agile/Scrum methodologies is a plus.

Benefits

• Work completely remotely with the freedom to operate from any comfortable, productive location.
• Support for official employment and assistance with administrative requirements.
• 20 paid working days of annual leave plus public holidays and paid sick leave to endorse a healthy work-life balance.
• Access to medical insurance and mental health services.
• Monthly allowance for flexible benefits that can be spent on hobbies, sports, wellness, and personal interests.
• Opportunities for professional growth through courses, workshops, corporate English lessons, and online learning platforms.
• Career advancement supported by performance evaluations, mentoring, and development programs.
• Engagement in team-building events, workshops, and company gatherings.
• A collaborative workplace culture emphasizing openness, innovation, autonomy, and continual improvement.
• Chance to influence and shape processes in a progressive, design-focused organization.

Additional Information

This job is posted on behalf of an external partner who manages all applications and recruitment procedures directly. All decisions regarding interviews and hiring are handled internally by the partner company. The application process includes the use of AI-driven tools to assist in reviewing candidates, but final hiring decisions are made by human recruiters. Applicants' personal data are processed lawfully according to GDPR and related data protection regulations.