Executive Assistant

Overview

This role offers dedicated secretarial and administrative assistance to a senior executive, functioning as a crucial link between senior leadership and both internal teams and external clients. The position focuses on efficient management of communication, scheduling, travel coordination, and handling confidential materials.

Key Responsibilities

• Serve as the liaison point for the senior executive with internal and external stakeholders.
• Screen incoming phone calls and direct them appropriately, managing correspondence effectively.
• Organize schedules by arranging meetings and appointments.
• Coordinate travel plans and bookings as required.
• Safeguard confidential files and maintain database accuracy.
• Support management by preparing MIS reports and dashboards tailored to specified requirements.

Candidate Profile and Requirements

• Demonstrated experience working as a Personal Assistant for C-suite or executive-level professionals.
• Preferably experienced in hospitality or aviation sectors, including roles such as air hostess or cabin crew.
• Background in short service commission and familiarity with airline and aviation operations is valued.

Personal Attributes

• Maintain discretion and uphold confidentiality at all times.
• Exhibit empathy and attentiveness towards management preferences.
• Strong attention to detail and promptness in communications and responses.
• Present professional appearance suitable for senior management interaction.

Technical Skills

• Proficient in office management systems and administrative procedures.
• Competent user of Microsoft Office suite and Outlook.
• Excellent verbal and written communication abilities in English.
• Superior organizational skills with effective time management capabilities.
• Knowledgeable about current office technologies and tools.
• Capable of handling multiple tasks simultaneously and prioritizing daily duties efficiently.

Equal Opportunity Statement

The company is committed to providing equal employment opportunities without discrimination based on gender, race, age, ethnicity, education, social background, marital status, pregnancy, religion, disability, or any other protected status. Reasonable accommodations are made to support individuals with specific physical or mental health needs. The employer and recruitment partners uphold these principles consistently in employment practices.