Executive Assistant

About the Opportunity

Join a leading global trading firm noted for its blend of deep quantitative expertise and a supportive, high-achieving culture. Located centrally in Europe's trading division, this firm operates across almost every major asset class worldwide around the clock. The environment is fast-paced, intellectually demanding, and managed by some of the brightest leaders in the industry. Long tenures reflect a culture that truly delivers on its promises.

We are seeking an Executive Assistant to provide focused support for the Head of European Trading alongside three other senior leaders within the trading leadership team. This unique role places you at the nexus of a swift-moving, high-stakes trading operation where your clear judgment, initiative, and ownership will be highly valued.

If you enjoy navigating complexity, anticipating challenges, and working somewhere your decisions are trusted from day one, this role is designed for you.

Key Responsibilities

• Offer dedicated administrative and operational support to the Head of European Trading and three senior trading managers.
• Manage extensive, frequently changing schedules spanning multiple time zones with priority on optimizing leadership time.
• Organize meetings involving senior stakeholders globally, including booking venues and virtual meeting links, and producing agendas and materials for recurring leadership sessions.
• Coordinate domestic and international travel arrangements, creating detailed itineraries, anticipating disruptions, and handling visas as necessary.
• Process expense claims accurately and swiftly, prepare documents and presentations, and maintain orderly records and contacts.
• Arrange logistics for visitors from global offices including seating, workspace, meet-and-greet details, and business hospitality.
• Exercise independent judgment by serving as a gatekeeper for calendars and meetings, prioritizing focus time, and resolving scheduling conflicts without supervision.

Candidate Profile

• Substantial experience in supporting senior executives within a demanding corporate setting.
• Exceptional organizational skills along with proven ability handling complex international calendars and travel plans.
• Strong decision-making capacity to manage multiple priorities confidently.
• Excellent communication skills, both written and verbal, with keen attention to detail.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Absolute professionalism and discretion in handling sensitive information.
• Preferred experience supporting leaders in trading, financial markets, or high-pressure front office environments, working across various international time zones.

Personal Attributes

• Proactive, well-organized, calm under pressure, and resourceful.
• Adaptable, resilient, trustworthy, and discreet.
• Confident when interacting with senior stakeholders and comfortable working independently.

Compensation and Benefits

• Competitive financial rewards aligned with the quality of the trading desk supported.
• Comprehensive benefits package.
• Strong potential for career growth within an expanding global trading business.