Executive Assistant

About Bloomberg

Bloomberg is a global frontrunner in delivering business and financial data, news, and insights. Utilizing cutting-edge technology, we provide trusted information and foster transparency in financial markets worldwide. Our customers depend on our tools and data for informed investment decisions and comprehensive connectivity across the financial sector.

Position Overview

We seek a seasoned Executive Assistant to support the Head of Bloomberg's Terminal News Products located in New York. The ideal candidate will have extensive experience managing diverse administrative and executive support duties, strong analytical capabilities, and the capacity to operate autonomously. This role demands exceptional organizational skills, meticulous attention to detail, and the ability to thrive in a fast-moving environment.

The successful applicant will demonstrate proficient relationship-building skills both within the division and across other business areas, including external partners. Adaptability under pressure, alongside being proactive, resourceful, and efficient, is crucial. Creative problem-solving skills and follow-through are vital to excel in this function. Maintaining a high level of professionalism and confidentiality is essential.

Responsibilities

• Oversee executive calendars, coordinate scheduling, travel plans, expense management, and manage daily administrative tasks.
• Organize meetings and events by handling logistics, preparing materials, coordinating agendas, and providing technology support.
• Prepare, edit, and proofread presentations, reports, communications, and briefing notes.
• Handle sensitive issues with discretion, ensure confidentiality, and keep leadership promptly informed of important developments.
• Contribute to special projects, reporting duties, and business operations initiatives.
• Foster strong working relationships internally among teams and externally with stakeholders.
• Independently juggle multiple competing priorities and proactively address challenges in a fast-paced setting.

Qualifications and Skills

• Minimum five years of Executive Assistant experience supporting senior or C-suite executives.
• Bachelor's degree or equivalent professional experience.
• Experience providing assistance to multiple executives concurrently.
• Advanced skills in Microsoft Office suite, including Word, PowerPoint, and Excel.
• Proficiency managing complex travel arrangements and expense reporting processes.
• Excellent organizational, communication, and stakeholder management abilities.
• Meticulous attention to detail and sound judgment, with the independence to work efficiently in a dynamic environment.

Preferred Experience

• Prior experience within financial services, technology, data, or enterprise software sectors.
• Track record supporting cross-functional projects and executive-level initiatives.

Compensation and Benefits

The salary range for this role is $85,000 to $125,000 per year, accompanied by benefits and bonus opportunities. This range reflects the company's good faith estimate and may vary with factors such as location, experience, market conditions, education, and skills.

Bloomberg offers a comprehensive benefits package, including merit-based increases, incentive pay (for exempt roles), paid holidays and time off, medical, dental, vision coverage, short- and long-term disability benefits, 401(k) with matching contribution, life insurance, and a variety of wellness programs. Note that contingent workers, contractors, and interns are not eligible for company benefits.

Location

New York, NY