Office Executive

About Two Circles

Two Circles is a dynamic Sports & Entertainment Marketing organization dedicated to expanding fanbases and revenue streams by deeply understanding fan behaviors such as spending habits, event attendance, content consumption, and response preferences. Collaborating with over 1000 global clients including premier names like the English Premier League, Red Bull, UEFA, VISA, NFL, Nike, and Amazon, Two Circles employs nearly 1000 professionals across 15 offices worldwide, delivering tailored solutions for diverse sports and entertainment businesses.

Role Overview

This full-time, in-office position located in London focuses not only on managing daily office functions but also on enhancing the workplace environment to reflect the company's vibrant culture. You will be essential in delivering a positive experience for employees and visitors alike, providing broad support across the business operations, and ensuring smooth execution of office activities.

Key Responsibilities

• Oversee the daily operation of the London office, maintaining a professional and stimulating atmosphere.
• Manage procurement and upkeep of office supplies, equipment, and vendor partnerships with a proactive approach.
• Coordinate facility maintenance, health and safety protocols, and overall office management.
• Assist in onboarding activities to ensure a welcoming experience for new hires.
• Serve as the primary contact for visitors, deliveries, and general enquiries, providing a warm and impactful first impression of Two Circles.
• Manage the relationship with the London WeWork facility.
• Promote and embody the Two Circles culture by organizing engaging office events such as lunches, cultural days, wellbeing initiatives, and global celebrations.
• Update internal office communications and curate content for workplace screens to foster team connection.
• Support administrative needs across different teams with thoroughness and professionalism.
• Handle internal mail logistics and coordinate work experience placements.
• Prepare, format, and print documents to a high standard.
• Ensure meeting rooms are well-prepared and maintained for client and team sessions.
• Assist with travel arrangements including bookings and itineraries.
• Organize internal and external meetings, facilitating smooth operation and preparation.
• Contribute to projects within the Executive Assistant team and wider organization initiatives.
• Manage leadership team expenses with precision and confidentiality.
• Coordinate meaningful staff gifting for significant personal milestones and client gifting programs during Christmas in partnership with the Brand & Communications team.

Candidate Requirements

• Experience in office coordination, administration, or a related field.
• Strong organizational capabilities with meticulous attention to detail.
• Effective multitasking skills suited for a fast-moving environment.
• Excellent communication skills with a professional, approachable manner.
• Proficient with Microsoft Office applications.
• Enthusiastic team player exhibiting a proactive and positive attitude.

Personal Traits

• Energetic and passionate about enhancing workplace culture.
• Dependable, adaptable, and focused on finding solutions.
• Skilled at building rapport across diverse teams.
• Trustworthy and discreet with sensitive information.
• Positive, customer-service oriented, and committed to excellence.

Benefits

• Frequent renowned Team Days and Summer Away Days.
• 23 annual leave days plus additional days for birthdays, major life events, an administrative day, and office closure over Christmas plus Bank Holidays.
• Performance-based discretionary bonus.
• Biannual performance reviews with eligibility for salary increases.
• Private healthcare (Vitality) and/or Medicash Health Care Plan.
• Contributions towards mobile phone expenses, sport challenges, and gym memberships.
• Biannual kit drops.