Programs Coordinator & Trainer

Position Overview

Openhouse is searching for a thoughtful and organized individual to join as a Programs Coordinator & Trainer within the Community Engagement Programs department. This part-time role (20 hours/week) supports direct community programming promoting health and connection among LGBTQ older adults in the San Francisco Bay Area, alongside delivering trainings on LGBTQIA+ topics. The position combines on-site program coordination with flexible remote training days, requiring occasional evenings and weekends.

Key Responsibilities

• Coordinate and execute both on-site and virtual programs to enhance community well-being and reduce isolation among LGBTQ older adults.
• Manage event logistics including promotional efforts, supply inventory, and technical support for virtual activities.
• Handle administrative duties such as tracking RSVPs through phone and email, updating program databases, and maintaining accurate records per funding requirements.
• Oversee community data entry and setup/breakdown of activity spaces.
• Deliver trainings on gender identity, sexual orientation, intersectionality, allyship, and related anti-discrimination laws using diverse instructional methods, in person or virtually.
• Collect and analyze feedback to refine training content and assist marketing outreach efforts for training programs.
• Fulfill mandated reporting obligations under California law for elder and dependent adult abuse, including timely reporting and documentation.
• Maintain professionalism through team collaboration, confidentiality adherence to HIPAA, cultural responsiveness, and trauma-informed practices.

Qualifications and Experience

• At least 3 years’ experience coordinating and organizing events or related activities.
• Minimum 2 years collaborating across departments to implement programs effectively.
• Excellent interpersonal and communication skills in English, both written and verbal.
• Competence in creating outreach materials tailored for aging populations, including flyers and newsletters.
• Proficiency with Microsoft Office and the ability to quickly adapt to new software and online tools.
• Strong ability to manage sensitive information confidentially.
• Demonstrated creativity in problem-solving, multitasking, time management, and attention to detail.
• Experience delivering trainings or facilitating curriculum sessions.
• Preferred experience working with older adults facing cognitive and physical challenges, public speaking, and familiarity with LGBTQIA2S++ communities and related social or health issues.

Additional Details and Requirements

• The role requires physical capability to travel locally within San Francisco and operate office equipment for extended periods.
• Compliance with background checks and equitable hiring laws per local and state regulations.
• Full COVID-19 vaccination required or approved accommodation.
• Commitment to reasonable accommodations in accordance with disability and employment laws.
• Employment contingent on funding availability; schedule may include occasional evenings and weekends.

Compensation and Schedule

• Part-time position at 20 hours per week, primarily Monday through Friday.
• Program coordination compensated at $31.25 per hour; training delivery compensated at $38.27 per hour.
• On-site presence needed for program coordination days; training days may be conducted remotely.

Organizational Values and Equal Opportunity

Openhouse is dedicated to serving the LGBTQ older adult community with respect and inclusivity, providing opportunity to all employees and applicants regardless of race, gender, age, or other protected characteristics. This description outlines key duties but is not exhaustive; modifications may be made to meet operational needs.