Project Coordinator

About Nest Planning & Construction

Nest Planning & Construction is a residential construction firm based in Metro Atlanta, specializing in custom homes and significant renovations. Their approach emphasizes thorough planning by collaborating closely with homeowners, architects, interior designers, engineers, and trade partners to harmonize design, budget, and construction before starting any project. Besides residential projects, they serve as owner's representatives and predevelopment partners on select developments, helping clients evaluate feasibility, assemble teams, and guide projects from concept to completion.

Role Overview

The Project Coordinator is a full-time onsite role located in Metro Atlanta, supporting the Director of Planning & Execution in managing custom home projects and major renovations from the planning phase through construction closeout. This position ensures projects remain organized, documented, and progress smoothly by coordinating with consultants and trade partners, overseeing schedules and project records, tracking decisions and action items, contributing to budgeting and procurement, and facilitating communications among clients, designers, vendors, and construction teams.

Key Responsibilities

• Assist the Director of Planning & Execution throughout all planning and construction phases.
• Coordinate communication and collaboration among architects, engineers, interior designers, consultants, vendors, and trade partners.
• Generate meeting agendas, accurately document decisions, distribute notes, and monitor action items until completion.
• Maintain up-to-date project schedules with weekly status updates.
• Organize all project documentation including drawings, specifications, proposals, contracts, and selections.
• Support estimating, budgeting, bid evaluations, and proposal assessments.
• Help develop and maintain detailed scopes of work.
• Facilitate permitting processes, inspections, utility requirements, and necessary municipal paperwork.
• Track selections, approvals, procurement activities, and manage long-lead items.
• Communicate with vendors and trade partners regarding pricing, lead times, availability, and delivery expectations.
• Assist with managing change orders, purchase orders, and documenting project costs.
• Conduct site visits as needed to observe progress, verify information, and support project teams on site.
• Identify any missing information, unresolved decisions, or scheduling risks proactively before they escalate.
• Provide clear, timely, and thoughtful communication to clients and project partners.
• Consistently follow through on assigned tasks with urgency and accountability.

Qualifications

• Experience in residential construction, architecture, interior design, engineering, project coordination, or similar areas.
• Bachelor’s degree in Construction Management, Architecture, Engineering, Interior Design, or a related field is preferred but not mandatory.
• Exceptional organizational skills and attention to detail in documentation and time management.
• Strong sense of urgency to move tasks forward accurately and promptly.
• Excellent verbal and written communication abilities.
• Ability to handle multiple projects, priorities, and deadlines simultaneously.
• Comfortable working both independently and collaboratively within a team.
• Proficient in reading and interpreting residential construction drawings and specifications.
• Familiarity with common office and project management software; experience with Buildertrend is an advantage but not required.
• Knowledge of residential construction practices, permitting procedures, and building codes is preferred.
• Access to reliable transportation and ability to travel across Metro Atlanta project locations.

Preferred Additional Skills

• Skills in residential drafting or producing construction documents.
• Experience with architectural or interior design, particularly finish selections.
• Expertise in kitchen and bath design, lighting design, cabinetry, millwork, and space planning.
• Knowledge in building science or high-performance construction techniques.
• Capabilities in estimating, quantity takeoffs, or 3D modeling and rendering software such as AutoCAD, Revit, SketchUp, or Chief Architect.
• Experience in permit coordination, code research, procurement, and specification management.

The Ideal Candidate

The perfect candidate is highly organized, proactive, and responsive—someone who instills order amidst complexity, notices details that others might miss, executes tasks thoroughly without needing reminders, and distinguishes between discussion and completion. Operating with urgency, they communicate transparently, keep precise records, and confidently engage with all facets of design, budgeting, permitting, procurement, and construction. Most importantly, they have a dedication to quality residential design and construction and aspire to grow within a company committed to planning, craftsmanship, accountability, and outstanding client service.