Project Coordinator

Overview

We are collaborating with an established financial services company to recruit a Project Coordinator. This role is ideal for meticulous and well-organized individuals to assist both project and operations teams within a dynamic and cooperative setting. Initially offered as a contract position, there is a substantial chance for extension or permanent employment depending on performance and organizational requirements.

The identity of the client organization will be disclosed to shortlisted candidates during the interview stage.

Key Job Duties

• Manage and coordinate calendars, schedule meetings, and organize logistics involving multiple parties
• Develop meeting agendas, document minutes, and oversee the tracking of action items until completion
• Provide administrative and operational assistance to project managers and leadership
• Maintain orderly documentation, update trackers, and generate reports utilizing Microsoft 365 tools such as Excel, PowerPoint, Outlook, Teams, and SharePoint
• Engage in proactive communication with internal teams and external partners to ensure smooth project progression
• Assist with the preparation of presentations and status updates for executive review
• Support the identification and resolution of scheduling issues or procedural delays

Candidate Profile

• A minimum of two years' work history in a coordinator, administrative, or project support capacity
• Advanced knowledge and daily use of Microsoft 365 suite including Outlook, Excel, PowerPoint, Teams, and SharePoint; familiarity with Microsoft Copilot is advantageous
• Outstanding abilities in both written and oral communication
• Exceptional organizational skills, attentive to detail, and reliable follow-through
• Aptitude for balancing multiple competing priorities and handling diverse stakeholder groups
• Previous experience in a Project Management Office (PMO), project support, or operational support role is preferred
• Availability to work full-time on-site is mandatory