Senior Administrative Assistant

Overview

This role offers an hourly pay ranging from $26.59 to $52.50, varying by location, experience, and qualifications. The Senior Administrative Assistant will provide dedicated support to the Senior Director of Brand Marketing and Senior Director of Brand Creative at Nike's New York office.

About the Role

Administrative professionals at Nike play a crucial role in maintaining the fast-paced momentum of the organization by acting as connectors across business functions and geographies. They bring skills such as problem-solving, organization, and time management, whilst embodying values like professionalism, adaptability, emotional intelligence, and Nike's core culture.

Key Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and conferences, navigating conflicts, and coordinating with other team members and leaders.
• Arrange travel logistics, including flights, lodging, ground transportation, managing itineraries and required documentation.
• Plan meetings and events by securing venues, handling budgets, catering, agendas, scheduling, reminders, and liaising with external parties.
• Prepare expense reports, monitor budgets, and process invoices or purchase orders for vendors.
• Develop and organize documents and correspondence, including editing, formatting, updating organizational charts, and creating visually compelling presentations (PowerPoint or Keynote).
• Assist in drafting communications, coordinating stakeholder input, obtaining approvals, managing distribution lists, and sending communications on behalf of leaders.
• Coordinate workspace planning and equipment relocations by collaborating with relevant stakeholders.
• Track and assist with budget management, generating purchase orders as necessary.
• Support special projects through planning, monitoring progress, and ensuring timeliness.
• Engage in team and culture-building efforts such as organizing staff meetings, team-building activities, offsite events, and contributing to workspace environment improvements.
• Assist with team plans, projects, activations, and other deliverables as requested.
• Act as the primary contact for administrative inquiries within the team.
• Provide coverage support for other leaders on a temporary basis when administrative needs arise.

Candidate Profile

• Possesses at least a Bachelor's degree in business or a related discipline; equivalent education, experience, and training combinations are considered.
• Brings a minimum of three years’ experience in administrative roles.
• Demonstrates effective communication skills and ability to work with diverse personalities, including executives at senior levels.
• Thrives in a dynamic, results-driven environment characterized by ambiguity.
• Exhibits strong organizational skills with meticulous attention to handling confidential and sensitive information.
• Works independently, proactively managing tasks to completion with thoroughness.
• Experience with budget tracking is highly desirable.
• Proficient in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual meeting platforms such as Zoom and Microsoft Teams; familiarity with Apple Keynote and AI tools like Chat GPT or Microsoft Copilot is beneficial but not required.
• Previous employment with Nike is advantageous.
• Willingness to occasionally work outside core business hours.

Additional Information

Nike encourages inclusivity and offers accommodations in the interview process, including screen readers, sign language interpreters, accessible venues, captioning, and more to support candidates with disabilities. Applicants requiring accommodations are invited to request them through Nike's candidate accommodation process.