Data Entry Specialist - Accounts Payable

About The Company

Applied Training Systems Inc. is a well-established medical organization dedicated to delivering top-tier healthcare solutions. With several offices across the United States, including Oregon, the company emphasizes a collaborative and innovative workplace culture. Their goal is to provide excellent medical care while promoting the professional development of their team members. Integrity, excellence, and compassion form the foundation of their operations, ensuring outstanding experiences for both employees and clients.

Role Overview

We are looking for a dependable and detail-focused Data Entry Specialist to join our Accounts Payable team remotely from Oregon. The ideal candidate will be adept at fast and accurate typing, possess analytical skills, and be committed to maintaining confidentiality. This position is an excellent opportunity for anyone seeking to grow within a dynamic healthcare setting. Responsibilities include processing and verifying invoices, managing vendor records, and ensuring timely payments while maintaining financial accuracy and operational efficiency.

Responsibilities

• Verify, review, and process invoices ensuring completeness and accuracy for payments.
• Organize and file invoices systematically for easy access and record keeping.
• Identify outstanding invoices and collaborate with relevant parties to resolve discrepancies.
• Manage the disbursement and monitoring of petty cash to ensure proper usage.
• Efficiently process employee and executive expense claims.
• Prepare and distribute checks promptly for payments.
• Maintain up-to-date and accurate vendor files, including contacts and payment details.
• Review and approve purchase orders in line with company policies.
• Foster positive relationships with employees and vendors to support smooth operations.
• Provide assistance with accounts receivable duties as required to support the department.

Qualifications

• At least 3 years of demonstrated experience in data entry or accounts payable roles.
• A bachelor's degree in finance, business, or a related discipline is an alternative qualification.
• Typing speed of at least 8,000 key presses per hour with minimal mistakes.
• Strong commitment to maintaining confidentiality of financial and sensitive information.
• Exceptional organizational and bookkeeping skills.
• High attention to detail alongside solid numerical aptitude.
• Open to constructive feedback to foster continuous improvement.
• Proficient in office software and data management tools.

Benefits

• Access to pension plans and profit-sharing opportunities.
• Comprehensive health benefits including medical, dental, and vision insurance.
• Life and long-term disability insurance coverage.
• Paid Time Off available to eligible employees.
• Participation in tax-deferred annuity plans such as 403(b) and 401(k).
• Programs supporting tuition reimbursement for continuing education.
• Professional development through in-house training initiatives.
• Employee Assistance Program offering personal and professional support.
• Relocation package available for eligible candidates.
• Sign-on bonuses offered to qualified hires.

Equal Employment Opportunity

Applied Training Systems Inc. values diversity and inclusion, offering equal job opportunities without discrimination based on race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status. The organization is committed to creating a welcoming environment where all employees can succeed and contribute to collective goals.