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Role Overview

LHH Recruitment Solutions is seeking a skilled Executive Assistant to support C-Suite executives at a manufacturing organization located in Philadelphia, PA. This role primarily assists the Chief Human Resources Officer (CHRO), Chief Information Officer (CIO), and the Senior Vice President of Operations/Supply Chain, reporting directly to the CHRO.

Key Responsibilities

Serve as the primary gatekeeper managing the executives' calendars and schedules, coordinating with important stakeholders.
Organize meetings including onsite and Microsoft Teams virtual video conferences; prepare correspondence, presentations, agendas, and reports.
Draft confidential communications and maintain executive documents utilizing Microsoft OneNote.
Coordinate global travel plans with detailed itineraries and oversee expense reporting.
Plan logistics for large meetings, training sessions, and offsite company events including negotiation and approval of contracts for venues and services.
Create and edit professional PowerPoint presentations.
Provide thorough administrative support and assist with training session logistics.
Proactively anticipate inquiries and issues, addressing routine questions independently while escalating complex matters appropriately.
Leverage AI technologies to enhance executive support functions, improving efficiency and decision-making.
Perform other administrative tasks as necessary.
Minimal travel commitment, approximately up to 10%.

Qualifications and Experience

Bachelor’s degree mandatory.
At least 10 years of experience supporting senior executives or management at the C-suite level.
Expert-level skills with Microsoft Outlook, Word, Excel, PowerPoint, and Office 365 applications including SharePoint, Teams, and OneNote.
Demonstrated aptitude for utilizing AI tools to boost productivity, enhance work quality, and reduce operational costs, with ability to assess AI outputs critically.

Skills and Personal Attributes

Exceptional attention to detail and organizational capabilities.
Strong analytical and effective communication skills, both written and verbal.
Exudes executive presence with professionalism, confidence, composure, and tact.
Maintains confidentiality with discretion and diplomacy.
Ability to multitask, prioritize effectively, and meet tight deadlines accurately.
Robust project management skills and ability to work independently using sound judgment.

Employee Benefits

The organization offers a comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability, voluntary benefits, employee assistance program (EAP), commuter benefits, and a 401(k) plan, with flexible options tailored to individual needs.

Equal Opportunity

The company is an Equal Opportunity Employer committed to veterans and disabled individuals.

Executive Assistant

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