Executive Assistant

About the Role

We are looking for a diligent and proactive Executive Assistant to support senior leadership with both administrative and operational tasks. This full-time position is remote, based in South Africa, working U.S. Eastern Standard Time hours (9am-5pm EST). The successful candidate must handle multiple priorities efficiently while ensuring confidentiality.

Key Responsibilities

• Manage the executives' calendars, appointments, and schedule meetings.
• Organize travel plans and compile detailed itineraries.
• Arrange meetings, create agendas, and document meeting minutes when necessary.
• Screen and manage incoming emails, phone calls, and other correspondence.
• Prepare reports, business documents, and presentations.
• Maintain organized filing systems with accurate record-keeping.
• Coordinate project activities and track follow-ups on tasks.
• Communicate with internal teams, clients, and external stakeholders efficiently.
• Provide support for event organization and meeting logistics.
• Handle sensitive information with discretion and professionalism.
• Perform additional general administrative and operational duties as required.

Candidate Requirements

• 2 to 3 years of experience as an Executive Assistant, preferably supporting senior executives or leadership teams.
• Strong written and spoken communication skills.
• Excellent organizational skills with effective multitasking and time management capabilities.
• Exceptional attention to detail and accuracy in all tasks.
• Ability to prioritize work and meet deadlines within a fast-moving environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experienced in calendar management, travel coordination, and scheduling meetings.
• Capable of protecting confidential information with integrity.
• Strong problem-solving skills and ability to work independently with limited supervision.
• Reliable internet connection and appropriate home office setup for remote work.

Benefits

• Opportunity to work comfortably during U.S. business hours.
• Remote work from the convenience of your home.

Additional Information

Fraud Warning: ReWorks Solutions will never solicit payment as part of the recruitment process or require in-person visits to an office. Official correspondence will only come from a ReWorks Solutions email address. Candidates are encouraged to verify any suspicious communications directly with the company.