Executive Assistant

About BioRender

BioRender is dedicated to enhancing the world's ability to learn, discover, and communicate scientific knowledge by making science more open, collaborative, and accessible. The company is pioneering the future of scientific communication through its innovative platform.

Role Overview

The Executive Assistant will work closely with Ryan, a Co-Founder, acting as a strategic and reliable partner to help him manage priorities, schedules, and various responsibilities. This position offers insight into the workings of a fast-growing startup, interaction with senior management, and the opportunity to influence executive effectiveness. The role is full-time and based in Toronto with a hybrid work model requiring onsite attendance for key meetings and team collaborations.

Key Responsibilities

• Serve as a dependable partner to the Co-Founder by managing a complex calendar, priorities, and delegated tasks.
• Ensure accountability by monitoring commitments and providing feedback on workload and prioritization tradeoffs.
• Handle comprehensive administrative duties including travel arrangements, expense management, meeting preparation, and email management.
• Track critical action items and initiatives from leadership meetings to ensure progress and alignment.
• Coordinate cross-functional projects to maintain team cohesion and advance executive priorities independently.
• Identify and implement process enhancements and operational efficiencies, leveraging tools such as AI to optimize productivity.

Candidate Qualifications

• 3 to 6 years of experience as an Executive Assistant or in executive operations, preferably within dynamic or startup environments.
• A mindset that embraces tasks of all sizes, balancing attention to detail with the ability to manage larger strategic initiatives.
• Capability to think from first principles, understanding the rationale behind tasks to make informed decisions amidst uncertainty.
• Proficiency and comfort with utilizing AI and other modern tools to streamline workflows and enhance efficiency.
• Highly organized, proactive, and emotionally intelligent, with the judgment and adaptability to succeed in a fast-paced setting.

Why Work at BioRender?

• Join a mission-focused company dedicated to improving how scientific information is shared and accelerating discoveries.
• Be part of a thriving user community with global reach and high customer satisfaction metrics.
• Work for a well-backed, rapidly expanding SaaS company supported by notable investors including Y Combinator.
• Benefit from a remote-first culture with flexibility while maintaining important in-person collaboration.

Equal Opportunity and Privacy

BioRender is committed to diversity and inclusion, ensuring equal employment opportunities regardless of background or identity. Applicant data will be processed in compliance with GDPR and company privacy policies.