Executive Assistant

Role Overview

This role involves delivering extensive administrative assistance to the Trading team by coordinating travel plans, handling visa processes, managing expense reports, and overseeing office supply inventories. A key aspect of the position is to offer confidential secretarial support to the Senior Corporate Executive (SCE), dedicating about 20% of efforts towards managing household and personal assistance tasks.

Key Responsibilities

• Arrange flights and accommodations for Heads of Department within the Trading team for their business trips.
• Manage expense documentation and oversee calendar scheduling.
• Organize team-building activities and departmental social events for the Trading Department.
• Maintain office supplies and monitor the inventory of stationery and office equipment for the Trading Department.
• Collaborate with HR and administrative units to provide feedback regarding office administration, furniture, and fittings.
• Support the Personal Assistant to the SCE by acting as a backup to ensure the smooth administration of the SCE's household matters.
• Execute special administrative assignments as delegated by the SCE.
• Address miscellaneous tasks and ad hoc duties relevant to the Trading Department.

Qualifications and Skills

• Possession of a bachelor's degree or equivalent practical experience.
• Proficiency with the Microsoft Office applications.
• Solid experience in juggling multiple priorities, coordinating administrative activities, and managing logistics.
• Highly organized with attention to detail; capable of multitasking effectively with excellent follow-through.
• Effective communication skills, both written and spoken.