Executive Assistant - Technology Engineering

About the Role

Join Okta in securing identity across AI and human domains by supporting our Technology Engineering leadership in Bengaluru. As an Executive Assistant (EA), you will deliver comprehensive administrative assistance to our fast-expanding team. The position demands professionalism, resourcefulness, and motivation, involving collaboration with internal departments and external associates. You'll provide proactive support, juggling responsibilities in a dynamic, multi-time zone environment. Reporting directly to the VP of Engineering, your efforts will enable smooth organizational operations.

Key Responsibilities

• Manage and organize complex, multiple calendars effectively.
• Arrange international travel plans and itineraries.
• Coordinate logistics for team gatherings including social events and offsite meetings.
• Collaborate with headquarters' Engineering and Administrative staff.
• Handle expense report processing and related documentation.
• Maintain trustworthy relationships with clients, prospects, team members, and contacts.
• Facilitate visit coordination for both international and local guests.
• Lead and execute projects impacting the Engineering team and local site operations.

Required Qualifications and Skills

• At least five years' experience providing executive support to Vice Presidents within engineering departments.
• Professional interpersonal skills for engagement with clients, prospects, and colleagues.
• Successful track record of executing projects within specified timeframes, scopes, and budgets.
• Expertise with software and tools such as GSuite, Box, WorkDay, Slack, and web-based scheduling solutions.
• Proficient in managing complex schedules across various global time zones.
• Exceptional time management paired with strong attention to detail.
• Quick adaptability to new technological tools and a drive to enhance work efficiency.
• Discretion and ability to handle confidential business information.
• Excellent communication, both verbal and written, with diverse professional groups.
• Energy and positivity in fast-paced work settings.
• Sound judgment and autonomous decision-making capability.
• Team-player demeanor capable of harmonizing with diverse personalities.
• Prioritization skills for handling multiple assignments effectively.
• Experience managing company event planning and logistics within budget constraints.
• Capability to establish and sustain vendor relationships.

Additional Information

Okta is dedicated to equal opportunity employment, embracing diversity and inclusion across all personal attributes. If accommodation is needed during the application or onboarding process, candidates can request assistance. This role is based onsite in Bengaluru, Karnataka.

The company fosters employee well-being, social impact initiatives, talent development, and community connection globally, providing a comprehensive onboarding and support experience.

The position does not specify salary or number of openings and requires immediate availability.