Purchasing Associate

Company overview

The Cardy Group is an established procurement specialist with long-standing experience in sourcing, budgeting, buying, logistics, and installation coordination for furniture, fixtures, equipment, operating supplies, and consumables (FF&E and OS&E). For more than 25 years, the company has supported hotel, resort, and vacation ownership assignments with a consistent record of successful delivery. Its approach combines tailored service, competitive pricing, strong vendor partnerships, and active project oversight to guide clients from early planning through final handover.

Based in Toronto, the company works in a small, collaborative office where each person contributes directly to project results. Team members receive close guidance, broad exposure to the procurement lifecycle, and opportunities to grow professionally within a knowledgeable and supportive environment.

Role summary

This position supports FF&E and/or OS&E purchasing for hotel, resort, and vacation ownership projects. The work includes pricing support, tendering, budget creation, purchase order preparation, invoice handling, and expediting.

The role is primarily based in person, with flexibility to work from home for up to 3 days each week. However, it is not a fully remote position.

Key responsibilities

• Work with the project team to review specifications and tally furniture quantities.
• Join project coordination meetings and client calls to assist procurement activities.
• Collect vendor pricing to support budget development using drawings and specifications.
• Check vendor quotations to confirm they meet requirements.
• Help organize project records, prepare tender documents and analyses, and support budget building.
• Draft purchase orders from budgets, specifications, schedules, quotes, and project needs.
• Track vendor submittals and coordinate interior designer reviews and approvals while keeping records updated.
• Refresh expediting reports and monitor vendor freight and deliveries to stay aligned with the project schedule.
• Match invoices to purchase orders and prepare invoice packages for approval.
• Support furniture reviews, visit manufacturing facilities, and travel when needed.
• Handle daily email communication, respond quickly to questions, and follow up as required.
• Perform additional tasks as needed.

Skills and qualifications

The ideal candidate should bring strong administrative and purchasing support ability, especially in a multi-project environment. Advanced Microsoft Office 365 skills and the ability to quickly learn new software are important. Clear verbal and written communication, solid organization, strong prioritization, attention to detail, adaptability, and a proactive problem-solving mindset are also essential.

Post-secondary education is preferred, ideally in accounting, business administration, or hospitality and tourism management. A minimum of 2 years of prior work experience is required, preferably in an office setting. Candidates must also be eligible to work in Canada.

Equal opportunity statement

The Cardy Group is committed to building a diverse workplace and is an equal opportunity employer. Applications from people with disabilities are welcomed and encouraged. If accommodation is needed during any stage of the hiring process, the company will make reasonable efforts to remove barriers upon request.