Executive Assistant

Role Overview

Join Provident as an Executive Assistant, a pivotal member of the Management Department supporting senior company executives in one of the UAE's leading real estate agencies. This role involves expertly managing executive communications, schedules, and travel, contributing to operational excellence in a fast-growing environment.

Key Responsibilities

• Providing comprehensive administrative support including drafting and editing emails, memos, and preparing presentations for executives.
• Maintaining detailed, organized, and accurate records and documentation.
• Handling minor accounting tasks as needed.
• Coordinating meetings from scheduling and reminders to catering arrangements, plus managing professional phone etiquette.
• Maintaining and prioritizing the executive's calendar, arranging appointments, and managing sensitive matters efficiently.
• Serving as a liaison between executives, employees, clients, and outside partners, managing information flow and travel/accommodation logistics.
• Overseeing other clerical team members' performance.
• Recording detailed minutes during meetings.
• Screening and routing phone calls and correspondence professionally.
• Organizing and maintaining the office filing system.

Required Qualifications and Skills

• Exceptional organizational and time management abilities.
• Fluent command of English and Arabic in both written and spoken form.
• Capability to manage multiple tasks efficiently and adapt swiftly to changing priorities.
• Strong problem-solving aptitude and confident decision-making skills.
• Self-motivated with proactive and independent working style.
• Minimum of 2 years experience in an Executive Assistant, Personal Assistant, or related support role.
• Proficient with Microsoft Office Suite and Google Services.
• High degree of discretion and confidentiality.
• High School diploma mandatory; additional PA certification or diploma advantageous.

About Provident

Provident Estate, established in 2008, is a distinguished leader in the regional real estate sector, renowned for reliability and partnering with top international developers. With a team exceeding 200 professionals, the company is committed to innovative and comprehensive real estate solutions customized to client needs. Provident fosters an environment where lasting client relationships are nurtured and digital evolution meets real estate expertise.