Executive Assistant

About the Role

Our client is a rapidly expanding startup seeking an Executive Assistant to directly support their CEO. This position demands a high level of trust and visibility, ideal for individuals who excel in fast-paced settings, anticipate needs proactively, and handle complex matters with confidentiality.

Key Responsibilities

• Manage the CEO's calendar comprehensively, including scheduling, prioritizing, and resolving conflicts amidst a dynamic and demanding timetable.
• Arrange intricate domestic and international travel plans.
• Compile briefing documents, prepare agendas, and coordinate follow-ups for board meetings, investor discussions, and leadership retreats.
• Serve as the CEO's initial contact and gatekeeper, applying sound judgment to determine issues requiring attention.
• Oversee expense reporting, maintain vendor relations, and support various administrative tasks.
• Maintain strict confidentiality regarding company, personnel, and personal information.

Candidate Profile

• Minimum of 3 years’ experience as an Executive Assistant, preferably aiding a founder, CEO, or C-suite executive within a startup environment.
• Exceptional written and oral communication skills.
• Highly organized with strong attention to detail, capable of managing multiple competing priorities effectively under pressure.
• Adaptable and comfortable working in a fast-evolving, sometimes uncertain startup atmosphere.
• Proactive in identifying and resolving problems before escalation.
• Proficient in common productivity and scheduling applications including Google Workspace, Slack, and expense management systems.