Executive Coordinator

About the Company

Join Trio Electric, a leading Texas-based electrical design, construction, and service firm specializing in commercial and light industrial projects. Their in-house team includes professional engineers and a 24/7 emergency service crew. As a member of the National Independent Electrical Contractor’s Association (IEC), the company works on major commercial projects in Houston supported by advanced planning, BIM coordination, prefab operations, and experienced field leadership.

Role Overview

We are seeking a highly organized and proactive Executive Coordinator to partner closely with three C-suite executives. This position acts as an operational extension of senior leadership, managing intricate workflows, safeguarding executive time, and ensuring smooth daily operations in a fast-paced, high-pressure setting. The role requires anticipation of needs, adaptability, professionalism, and utmost confidentiality while engaging with executives, clients, investors, and senior staff. Additionally, the role supports office operations, executive communications, research, event planning, and special projects amid company growth.

Key Responsibilities

• Deliver top-tier executive assistance to senior leaders.
• Efficiently handle complex and rapidly changing calendars of three executives.
• Coordinate intricate domestic and international travel arrangements, including contingency plans and real-time problem solving.
• Serve as liaison between C-suite leaders.
• Prepare executive briefings, presentations, reports, agendas, and various communication materials.
• Manage expense reports, documentation, meeting follow-ups, and administrative workflows promptly and accurately.
• Monitor action items, priorities, and deadlines to maintain operational continuity.
• Organize and execute onsite meetings, offsites, executive events, and team gatherings.
• Assist with office operations and take on additional duties as the business expands.
• Identify and implement improvements to enhance efficiency, communication, and executive effectiveness.
• Promote company values and contribute to a positive, inclusive, and growth-focused workplace culture.

Required Qualifications

• Minimum of five years supporting senior executives in consulting, investment, construction, or similarly demanding professional environments.
• Experience managing support for C-level executives and handling high-level client interactions.
• Proficiency in managing complex calendars, competing demands, and frequent travel arrangements.
• Excellent organizational skills with the ability to work autonomously.
• Strong executive presence with outstanding communication and interpersonal judgment.
• High discretion, professionalism, and meticulous attention to detail.
• Advanced skills in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools.
• Ability to remain composed and effective under pressure.

Compensation and Benefits

• Competitive base salary ranging from $65,000 to $80,000 annually, depending on experience and qualifications.
• Potential eligibility for short-term incentives based on company performance and individual contributions.
• Comprehensive benefits package including medical, dental, and vision insurance, paid holidays, and paid time off.
• 401(k) retirement plan with company contributions.
• Typical work hours approximately 8:00 AM to 5:00 PM, subject to project needs.
• Access to an on-site healthcare clinic available to employees and their families.