Manager - Admin

Role summary

The Manager - Admin will own day-to-day administration across the premises, with responsibility for facility upkeep, inventory control, housekeeping coordination, safety adherence, and fire safety readiness. The position focuses on keeping operations running smoothly, preserving infrastructure standards, enforcing safety measures, and improving overall efficiency.

Administration management

• Direct routine administrative activities so office and facility functions run without disruption.
• Lead and coordinate administrative, security, housekeeping, and other support teams.
• Maintain discipline, tidiness, and operational standards throughout the property.
• Work with different departments to meet their administrative and operational needs.

Facility maintenance

• Oversee maintenance work for electrical systems, plumbing, HVAC, civil repairs, lifts, and related infrastructure.
• Ensure planned maintenance and urgent repair work are completed within the required timelines.
• Inspect buildings, equipment, and shared areas regularly to keep operations efficient.
• Liaise with vendors and contractors for maintenance and repair assignments.

Inventory and asset control

• Track administrative stock, consumables, office supplies, and assets through proper records.
• Monitor inventory levels and arrange procurement before shortages arise.
• Maintain effective asset tagging, storage practices, and stock control procedures.
• Carry out periodic inventory checks and preserve supporting documentation.

Housekeeping supervision

• Guide housekeeping teams to maintain hygiene and cleanliness standards across all areas.
• Ensure offices, common spaces, washrooms, lobbies, and surrounding premises are properly maintained.
• Review housekeeping schedules, staffing deployment, and cleaning material consumption.
• Perform frequent inspections to uphold presentation and cleanliness quality.

Safety, compliance, and fire readiness

• Ensure compliance with safety rules, company policies, and statutory obligations.
• Conduct safety checks to detect hazards and reduce risk.
• Implement corrective and preventive actions to support workplace safety.
• Support safety awareness drives and employee safety training.
• Plan and run fire drills on a periodic basis.
• Keep fire extinguishers, alarms, hydrants, firefighting systems, and emergency equipment in working condition.
• Coordinate with fire safety agencies and maintain compliance with fire safety requirements.
• Train employees on evacuation steps and fire emergency practices.
• Maintain records for audits, drills, inspections, and fire-safety certifications.

Vendor, contractor, budget, and reporting

• Manage vendors and contractors connected to housekeeping, maintenance, and facility services.
• Assess vendor performance and ensure service levels remain consistent.
• Negotiate AMC agreements and monitor deliverables against commitments.
• Prepare administration and maintenance budgets and track spending against them.
• Apply cost-control measures where needed.
• Create periodic reports on administration, maintenance, inventory, and safety for management review.

Job expectations

The role requires strong leadership, coordination, problem-solving, and vendor management skills, along with good working knowledge of facility systems, inventory processes, safety standards, and fire compliance. Proficiency in MS Office and administrative reporting tools is also expected, together with clear communication and interpersonal ability.

Qualifications and reporting

A bachelor’s degree in Administration, Facility Management, Operations, or a related field is required. The company is seeking candidates with 8 to 15 years of experience in administration, facility management, or operations. This position reports to the CMD. Travel is not required.

Additional information

Employment type: full-time, onsite.