Operations Administrator

About the Role

We are seeking an Operations Administrator who is organized, proactive, and values teamwork to ensure smooth daily operations. This position involves working closely with the HR team and contributing to several key functions including HR support, office management, and finance operations. Leveraging smart tools and AI technologies, the role offers a meaningful and diverse contribution from the start. Fresh graduates and those early in their career are encouraged to apply.

Key Responsibilities

• Assist with recruitment coordination, including job postings, tracking candidates, and scheduling interviews.
• Support new hire onboarding processes, ensuring completion of paperwork and readiness for first day.
• Maintain employee records and assist with HR documentation and internal communications.
• Utilize AI and digital tools to streamline scheduling, paperwork, and routine HR procedures.
• Manage daily office operations efficiently and maintain vendor relationships and office supplies.
• Implement technology solutions to minimize manual tasks and enhance office efficiency.
• Support finance-related tasks such as invoicing, billing coordination, collections tracking, and financial file organization.
• Use automation tools to monitor deadlines and maintain financial processes on schedule.

Required Skills and Traits

• Interest in working collaboratively with people.
• Highly organized, detail-focused, and dependable personality.
• Tech-savvy with the ability to quickly learn and apply AI tools to improve efficiency.
• Strong command of written and spoken English.
• Adaptability to multitask in a dynamic and fast-paced environment.

Why Join Us

• Gain broad experience across HR, operations, and finance, avoiding siloed responsibilities.
• Opportunity to use technology to amplify your work impact.
• Hands-on role with tangible contribution to the organization.
• Work within a supportive team where your efforts are valued.