Project Coordination Trainee

About the Role

The Project Coordination Trainee position at Wadhwani AI offers an opportunity to learn and assist in overseeing the complete project lifecycle, ensuring timely tracking of schedules and smooth workflow management essential for the deployment of applied AI solutions addressing challenges faced by underserved communities. The role requires active involvement in updating performance dashboards, coordinating with team members on work plans, managing communication with stakeholders, and supporting operational excellence to deliver high-quality reports for leadership evaluation.

Organizational Overview

Wadhwani AI is a nonprofit organization dedicated to developing and implementing applied artificial intelligence initiatives to tackle pressing problems in sectors such as public health, agriculture, education, and urban planning across disadvantaged regions of the global south. The institution partners with governments, nonprofits, academia, and experts to create practical AI applications that generate meaningful social impact. Supported by prominent philanthropic entities including the Gates Foundation, USAID, and Google.org, it sustains over 30 active AI projects and employs a diverse team of 400 professionals skilled in AI research, software engineering, and domain-specific expertise.

Key Responsibilities

• Grasp the project scope and prepare comprehensive documentation outlining project requirements.
• Assist in organizing team schedules and monitoring project progress, ensuring consistent follow-up on tasks across multiple initiatives.
• Coordinate and support meeting scheduling, documentation, and subsequent action tracking.
• Maintain and update trackers and dashboards to monitor deliverables, approvals, partnerships, deployments, and ensure closure of pending items.
• Ensure that all project documentation and data uphold quality standards and project integrity.
• Work closely with the Project Manager to compile data, analyze metrics related to progress, and prepare reports for internal presentation.
• Align and coordinate timelines for project activities, important meetings, and milestones.
• Foster positive relationships with stakeholders by crafting progress updates, briefing notes, and communication materials for current and prospective partners.
• Adhere rigorously to confidentiality agreements and comply with data privacy and protection standards.
• Assist in preparing presentations, review summaries, briefing documents, and status reports for leadership evaluation.

Candidate Requirements

• Applicants should hold a Bachelor's or Master's degree in Communication, Public Health, Social Work, Marketing, or have equivalent relevant professional experience.
• Prior experience with project management tools such as Asana, Gantt charts, work plans, and timelines is necessary.
• A self-motivated and results-driven individual capable of supporting team activities efficiently.
• Strong written communication skills, including experience in maintaining documentation, contacts, records, minute-taking, field notes, and preparing reports collaboratively.
• Willingness to undertake travel for field visits when required.
• Proficiency with Excel or Google Sheets along with presentation software is essential.

Additional Information

• Position Location: New Delhi
• Engagement Duration: 3 months
• Number of Openings: 1
• Last Date to Apply: 2nd August 2026
• Wadhwani AI is an equal opportunity employer committed to fostering diversity and encouraging applicants regardless of religion, ethnicity, gender, disability, or social background.

Contact Details

Candidates interested in applying should send their applications to Sonali Jadhav at v-sonalij@wadhwaniai.org. For any queries, contact careers@wadhwaniai.org.