Project Coordinator - Global Events

About Nteractive

Nteractive is a dynamic global events and communications agency producing unforgettable experiences for top technology and lifestyle brands worldwide. We specialize in large-scale conferences, product launches, incentive programs, exhibitions, digital campaigns, and internal communications with a mission to connect people and inspire action. Our US team is remote-based on the East Coast, and expanding rapidly.

Role Overview

We are seeking an organized, proactive, and detail-focused Project Coordinator to assist in delivering top-tier events across multiple global client accounts. This position offers a fantastic chance for individuals with early event experience to develop project management skills in a fast-paced, international agency setting.

Key Responsibilities

• Manage and maintain essential project documentation such as timelines, running orders, and status trackers.
• Provide daily administrative support to Project Leads and Producers.
• Organize meetings with clients and internal teams by scheduling, preparing agendas, and recording detailed notes with action points.
• Contribute to post-event reporting including analysis, debriefs, and client feedback.
• Ensure all project information is accurate, current, and aligned with agency standards.
• Coordinate logistics for event crews across numerous projects including travel, accommodation, and onboarding of freelancers.
• Distribute comprehensive crew instructions and support onsite planning activities.
• Deliver outstanding service to clients, suppliers, and colleagues, fostering strong professional relationships.
• Assist in venue sourcing, supplier research, and RFP processes including documentation for client responses.
• Contribute to continuous improvement by following and enhancing the agency’s project management framework.
• Identify and implement process efficiencies based on project feedback and compliance requirements.

Candidate Requirements

• Between 1 and 2 years experience supporting events, conferences, exhibitions, or live experiences.
• Excellent organizational and administrative capabilities suitable for fast-moving environments.
• High attention to detail with ability to juggle multiple tasks concurrently.
• Strong written and verbal communication skills.
• Proactive problem-solving attitude combined with a customer-focused mindset.
• Collaborative team working skills and relationship building aptitude.
• Intermediate to advanced proficiency in Microsoft Excel and PowerPoint.
• Comfortable using project management software and digital tools.
• Genuine passion for events and a desire to pursue long-term career development in event delivery and project management.

Additional Information

• This is a remote role within the United States, requiring a suitable home office setup with a minimum broadband speed of 25 Mbps download and 2 Mbps upload.
• Candidates must be available to work across various time zones as needed.
• Domestic and international travel will be required throughout the year.

Compensation & Benefits

The annual salary ranges from $55,000 to $65,000, determined by factors such as location, skills, education, and experience compared to similar roles within the agency.

• 20 days paid time off plus public holidays.
• Summer business hours and birthday day off.
• 401(k) plan with employee contribution options.
• Health, dental, and vision insurance available for employees and dependents.
• Life insurance coverage.
• Health advocacy services.
• Wellbeing and inclusion programs including Employee Assistance Program (EAP).
• Family leave and adoption support.
• Rewards and recognition incentives.
• Volunteering day.
• Cell phone and Wi-Fi allowances.
• Generous talent referral programs.
• Time off in lieu policy.

About Us

We are Experience Architects committed to fostering trust and brand value through exceptional client engagement. Our people-centric culture emphasizes collaboration, commercial insight, innovation, and continuous advancement. Specializing in technology sector experiential marketing, we blend creativity with cost efficiency to deliver impactful live brand activations including campaigns, product launches, conferences, exhibitions, VIP experiences, and digital communications.

Our Commitment to Diversity & Inclusion

We actively seek diverse backgrounds, experiences, and perspectives to enrich our workplace and innovate for our clients. We encourage applications from underrepresented and marginalized communities including BIPOC, LatinX, LGBTQ+, women, and individuals with disabilities.