Recruitment & HR Coordinator

About Quantum Space

Quantum Space is a pioneering company transforming mobility and maneuvering capabilities in space. Their advanced spacecraft platforms empower national security, civil, and commercial missions by providing superior flexibility and propulsion. The company values fast development cycles and rapid iteration.

Role Overview

Quantum Space is looking for a highly organized and proactive Recruitment & HR Coordinator. This individual will assist in talent acquisition and people operations by overseeing recruiting tasks, onboarding processes, HR documentation, and maintaining critical employee systems. The role requires close collaboration with the talent acquisition team, hiring managers, candidates, and employees to ensure smooth recruitment and HR operations in a dynamic, fast-growing environment.

Key Responsibilities

• Schedule and coordinate interviews across different stakeholders and time zones, utilizing Microsoft Outlook.
• Manage all candidate communications throughout the recruitment cycle.
• Maintain candidate records, collect interview feedback, and manage hiring workflows within the Greenhouse ATS.
• Create and manage job postings across various recruiting platforms.
• Assist with resume screening, candidate outreach, and other recruitment administrative duties.
• Coordinate offer preparation, background checks, reference verification, and onboarding logistics.
• Support onboarding and orientation activities for new employees.
• Prepare, distribute, track, and maintain employment-related paperwork, including offer letters and policy acknowledgments.
• Administer electronic signature processes using DocuSign and Adobe Acrobat Sign.
• Maintain employee records and HR documentation in BambooHR and related systems.
• Assist with benefits administration and respond to employee inquiries.
• Coordinate employee engagement initiatives, training sessions, and company events.
• Generate recruiting and HR reports while ensuring data accuracy and integrity.
• Support compliance, record keeping, and continuous HR process improvements.
• Collaborate closely with hiring managers and employees to provide excellent support and service.

Minimum Qualifications

• 1 to 3 years’ experience in recruiting coordination, HR coordination, talent acquisition, or related administrative roles.
• Excellent organizational skills with keen attention to detail and strong follow-through.
• Experience scheduling interviews and managing calendars using Microsoft Outlook.
• Proficient in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Familiarity with electronic signature platforms such as DocuSign and Adobe Acrobat Sign.
• Strong verbal and written communication abilities.
• Ability to juggle multiple tasks and meet deadlines in a fast-moving environment.
• Confidential handling of sensitive employee and candidate information with professionalism.
• Strong analytical, administrative, and customer service skills.
• Ability to work onsite at Quantum Space headquarters located in Rockville, Maryland.

Preferred Experience

• Experience with Greenhouse ATS or similar applicant tracking systems.
• Familiarity with BambooHR or similar HR information systems.
• Background in onboarding, employee lifecycle management, and personnel record keeping.
• Knowledge of employment-related documentation, offer letters, and compliance record management.
• Experience supporting recruiting and HR functions in startup, aerospace, defense, technology, or high-growth sectors.
• Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or related disciplines.
• Experience coordinating employee engagement, training or culture initiatives.

What You Will Gain

• Ownership and meaningful contribution in building the talent and people operations infrastructure key to the company’s mission.
• Opportunity to impact hiring of exceptional talent advancing space technology.
• Hands-on exposure to recruiting and HR practices by partnering closely with leadership.
• Collaboration with both technical and business teams to support organizational growth.
• Competitive compensation package, including salary, equity, comprehensive medical, dental, vision benefits, paid leave, FSA, 401(k) matching, and equity sharing opportunities.

Location & Salary

This position is based in Rockville, Maryland, or Hawthorne, California. The estimated base salary ranges from $50,000 to $100,000 annually. Actual compensation will be influenced by experience, education, skills, and other factors. Competitive equity grants are included as part of the full-time offer total compensation.

Additional Information

Due to U.S. government space technology export regulations, including ITAR, applicants must be U.S. citizens, lawful permanent residents, protected individuals under 8 U.S.C. 1324b(a)(3), or be eligible to obtain authorization from the U.S. Department of State.